At a Glance
- Tasks: Support apprenticeship programmes and help learners succeed from start to finish.
- Company: Join Pearson, a global leader in education and innovation.
- Benefits: Access to training, growth opportunities, and a supportive community.
- Other info: Dynamic team environment with opportunities for personal and professional development.
- Why this job: Make a real impact on learners' journeys and shape the future of education.
- Qualifications: Strong admin skills, IT proficiency, and a passion for learning.
At Pearson, we’re committed to a world that’s always learning — and to our talented team who make it all possible. From bringing lectures vividly to life to turning textbooks into digital experiences, we’re constantly reimagining how people learn best. Whether it’s one learner in our local community or an education network across the globe, we believe learning has the power to unlock opportunity and drive progress. We’re bold thinkers and passionate innovators, always pushing the boundaries of technology and education to make a lasting impact. If you’re inspired by a culture that values curiosity, collaboration, and continuous improvement, you’ll feel right at home here.
About the Role
We are looking for a proactive and detail-oriented Contract Administrator to join our Apprenticeships team based at Southwick Park. In this role, you’ll play a vital part in ensuring the smooth running of our apprenticeship programmes — supporting learners through their journey from induction to completion, maintaining accurate records, and helping our team deliver exceptional service to learners, clients, and stakeholders. This role is ideal for someone with strong organisational skills, a passion for learning, and a genuine interest in supporting apprentices to succeed.
What You’ll be Doing
- Preparing and maintaining accurate documentation for IDev / ESFA-funded learners.
- Supporting learner inductions and formal reviews, ensuring all records are up to date and compliant.
- Managing apprenticeship administration processes — including registrations, achievements, and leavers — using systems such as Maytas, Edexcel, and OneFile.
- Handling certificates, ensuring all documentation is correctly processed and filed.
- Updating and maintaining data on our MIS systems to support audit and reporting requirements.
- Providing general administrative support to the Apprenticeships team, including meeting coordination, note-taking, and handling incoming calls and post.
- Collaborating with colleagues to share best practice, improve processes, and maintain high-quality standards across all areas of work.
What We’re Looking For
- Proven administrative experience, ideally within an education or training environment.
- Strong IT skills, including proficiency in Microsoft Office (especially Excel).
- Excellent attention to detail, organisation, and time management.
- Confident communication skills — able to engage positively with learners and team members.
- Knowledge of apprenticeships and related processes (desirable).
- A Business Administration qualification or equivalent experience (desirable).
Why Join Us?
When you join Pearson, you’re part of a global community that values learning and growth — for our learners, and for you. You’ll have access to a range of benefits, training opportunities, and the chance to make a meaningful impact every day. Join us and let’s change the way the world learns. Apply today to be part of a team that’s shaping the future of education.
Apprenticeship Administrator employer: Pearson
At Pearson, we pride ourselves on fostering a dynamic work environment that champions continuous learning and collaboration. As an Apprenticeship Administrator at our Southwick Park location, you will benefit from a supportive culture that prioritises employee growth, offers comprehensive training opportunities, and encourages innovative thinking. Join us to make a meaningful impact in education while enjoying a range of benefits designed to enhance your professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land Apprenticeship Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Pearson on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Pearson’s values and recent projects. Show us how your skills align with our mission of continuous learning and innovation — it’ll make you stand out!
✨Tip Number 3
Practice common interview questions, but don’t just memorise answers. We want to see your personality shine through! Be ready to share examples of how you’ve supported learners or improved processes in past roles.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Apprenticeship Administrator role.
We think you need these skills to ace Apprenticeship Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Apprenticeship Administrator role. Highlight your relevant experience and skills that match what we’re looking for, like your organisational skills and attention to detail.
Show Your Passion for Learning:We love candidates who are genuinely interested in education and supporting learners. Share any experiences or projects that demonstrate your commitment to helping others succeed in their learning journeys.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We want to see your personality shine through, so don’t be afraid to let us know who you are!
Apply Through Our Website:To make sure your application gets to us, apply directly through our website. It’s the best way to ensure we see your application and can consider you for the role. Plus, it’s super easy!
How to prepare for a job interview at Pearson
✨Know Your Stuff
Before the interview, make sure you understand the role of an Apprenticeship Administrator inside and out. Familiarise yourself with the key responsibilities mentioned in the job description, like managing documentation and supporting learner inductions. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Think about how you kept track of important documents or coordinated meetings, and share those stories during the interview.
✨Brush Up on IT Skills
As proficiency in Microsoft Office, especially Excel, is crucial for this role, take some time to refresh your skills before the interview. Be ready to talk about how you've used these tools in previous roles, and if possible, mention any specific projects where your IT skills made a difference.
✨Engage and Communicate
This position involves interacting with learners and team members, so practice your communication skills. During the interview, focus on being clear and engaging when you speak. Show your enthusiasm for supporting apprentices and your ability to collaborate effectively with others.
