Subcontract Accounts Payable Specialist – £40,000
Pearson Carter is working with a growing international organisation operating across the data centre construction and engineering sector. They are looking for an experienced Subcontract Accounts Payable Specialist to join their Commercial team in Buntingford.
This is a key position supporting major projects across multiple international entities, with responsibility for subcontractor invoice processing, payment administration, commercial controls and international tax compliance.
THE ROLE
Reporting directly to the Head of Commercial, you’ll work closely with Commercial Managers, Quantity Surveyors, Project Managers and Finance teams to ensure subcontractor applications and invoices are processed accurately and on time.
You’ll support projects across multiple countries, making previous experience with international invoices, multiple currencies and overseas tax requirements particularly important.
Responsibilities
Process high volumes of subcontractor invoices across UK and international entities
Review invoices against subcontracts, purchase orders, variations, budgets and project milestones
Verify subcontractor applications and supporting documentation
Manage retention, contra charges, back charges and commercial adjustments
Track committed expenditure, outstanding liabilities and payment schedules
Support Commercial Managers and Quantity Surveyors with valuations and payment processes
Assist with monthly CVR, forecasting, cash flow and project reporting
Maintain accurate cost trackers, accruals and payment forecasts
Manage subcontractor payment and invoice queries
Ensure compliance with CIS, RCT, VAT, reverse charge VAT and withholding tax
Support cross-border and jurisdiction-specific invoice compliance
Maintain accurate records within Microsoft Dynamics
Support month-end and year-end reporting
Identify invoice discrepancies, duplicate payments and commercial risks
Support process improvement, automation and reporting initiatives
THE CANDIDATE
We're looking for an experienced Accounts Payable professional who understands the additional complexity of subcontractor payments within a project-led environment.
Previous Accounts Payable, Subcontract Administration or Commercial Administration experience
Construction, engineering, MEP or similar project-based industry background
Experience processing overseas subcontractor invoices
Multi-company and multi-currency experience
Strong understanding of subcontract payment processes
Working knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax
Cross-border invoice and international supplier payment experience
Hands-on Microsoft Dynamics ERP experience
Experience with purchase orders, invoice processing, supplier reconciliation and tax coding
High-volume invoice processing experience
Strong Excel skills including Pivot Tables and VLOOKUP/XLOOKUP
Excellent numerical accuracy and attention to detail
Strong stakeholder management and communication skills
DESIRABLE
Experience within data centres, construction, engineering or infrastructure would be particularly advantageous.
Knowledge of Quantity Surveying and commercial management processes, including payment notices, applications for payment, retention and final accounts, would also be beneficial.
Experience with Power BI and knowledge of NEC, JCT or FIDIC contracts would be advantageous.
LOCATION
Buntingford
The position sits within the Commercial function and may involve travel within the UK.
Pearson Carter connects top-tier professionals with leading organisations across the UK and internationally.
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Subcontract Account Payable Specialist - £40,000 employer: Pearson Carter
At Pearson Carter, we pride ourselves on being an excellent employer, offering a collaborative work culture where you can thrive as a Test Engineer. With competitive salaries and the flexibility of working in Bracknell just twice a week, we provide ample opportunities for professional growth and development within a supportive team environment. Join us to make a meaningful impact in the world of IT recruitment while enjoying a rewarding career.
