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For Companies At a Glance
- Tasks: Support the Property Management team with essential administrative and coordination tasks.
- Company: Established property investment company with a supportive culture.
- Benefits: Stable, long-term position with opportunities for professional growth.
- Other info: Ideal for organised individuals who thrive in a busy environment.
- Why this job: Join a dynamic team and make a real impact in property management.
- Qualifications: Previous administrative experience and strong attention to detail required.
The predicted salary is between 25000 - 32000 £ per year.
We are a well-established, privately owned property investment company seeking a reliable and experienced Property Administrator to support our Commercial Property Management team. This is a varied and hands-on role, ideal for someone organised, detail-focused, and confident managing multiple priorities across a busy property portfolio.
The Role
You will provide essential administrative, utilities, and coordination support, acting as a key link between tenants, contractors, and internal teams to ensure smooth day-to-day operations.
Key Responsibilities
- Provide day-to-day administrative support to the Property Management team
- Manage utility accounts (set up, transfers, billing queries, supplier liaison)
- Process invoices and purchase orders accurately and in a timely manner
- Coordinate maintenance works and track job orders through to completion
- Act as a professional first point of contact for tenants and contractors
- Maintain accurate records, trackers, and compliance documentation
- Support Health & Safety processes and general portfolio administration
About You
- Previous administrative experience (property, finance, or similar environment)
- Strong attention to detail and a methodical approach
- Confident communicator with a calm, professional manner
- Good IT skills (Word, Excel, Outlook)
- Highly organised, dependable, and able to manage multiple tasks
- Proactive with a strong sense of responsibility and ownership
This role would suit someone experienced looking for a stable, long-term position within a professional and supportive environment.
If you are a reliable and capable administrator who takes pride in delivering high-quality work, we would like to hear from you.
Property Administrator employer: Pearl and Coutts
Contact Detail:
Pearl and Coutts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Show us that you understand their operations and how you can contribute to the team. Tailor your responses to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice your communication skills! As a Property Administrator, you'll be the first point of contact for tenants and contractors. Role-play common scenarios with a friend to boost your confidence and ensure you come across as calm and professional.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in joining our team and ready to take on the responsibilities of the role.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in property administration. We want to see how your skills match the job description, so don’t be shy about showcasing your attention to detail and organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Property Administrator role. Share specific examples of how you've managed multiple priorities and supported teams in the past.
Show Off Your IT Skills: Since good IT skills are a must, make sure to mention your proficiency with Word, Excel, and Outlook. If you have any experience with property management software, definitely include that too – we love tech-savvy candidates!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Pearl and Coutts
✨Know Your Stuff
Before the interview, make sure you understand the role of a Property Administrator inside out. Familiarise yourself with property management processes, utility management, and the importance of maintaining accurate records. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires managing multiple priorities, be ready to discuss how you stay organised. Prepare examples from your past experience where you successfully juggled various tasks or projects. Highlight any tools or methods you use to keep track of your work, like spreadsheets or task management apps.
✨Communicate Like a Pro
As a key link between tenants, contractors, and internal teams, strong communication skills are essential. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you effectively resolved issues or facilitated communication between parties.
✨Be Proactive and Take Ownership
Demonstrate your proactive nature by sharing instances where you took initiative in your previous roles. Whether it was streamlining a process or addressing a problem before it escalated, showing that you take ownership of your responsibilities will resonate well with the interviewers.