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- Tasks: Support 6 Directors with diary management, travel arrangements, and event coordination.
- Company: Dynamic organisation offering a supportive and collaborative work environment.
- Benefits: Competitive salary, hybrid working, and ample parking in new offices.
- Why this job: Join a fantastic team and make a real impact on the Directors' success.
- Qualifications: Proven secretarial experience and strong communication skills required.
- Other info: Opportunity for personal growth in a fast-paced, professional setting.
The predicted salary is between 30000 - 40000 £ per year.
A fantastic role within a great organisation, offering hybrid working and a lovely working environment in new offices which provide ample parking. The aim of this role is to enable the Directors to carry out their job effectively and efficiently by providing high standard support - a full secretarial, administration and support service whilst always maintaining confidentiality and discretion.
Overall responsibility to ensure that:
- Provide full personal assistant support to 6 Directors.
- Proactively manage Director’s diaries, prioritising requests and troubleshooting any conflicts.
- Coordinate staff offsites, events and corporate hospitality.
- Research and organise travel arrangements for team members to include hotels, flights, trains, taxis etc.
- Carry out various administration tasks such as preparing monthly expenses, recording holidays/absences, maintaining the gift register, and issuing email communications.
- Act as a point of contact for London team members, manage the desk reservation system, book meeting rooms and log guests on the visitor portal.
- Deal and manage internal and external customers and 3rd party suppliers in a professional manner.
- Maintain the highest possible standard of work and discretion to best promote and support a positive image of the Director’s office.
- Ensure there is a focus on risk and compliance in relation to the operation of the Director’s office.
- Role is not City based; however, occasional travel may be required.
- Take minutes of meetings as required.
- Ad hoc duties to support Directors and team members.
Person Specification
- Proven Secretarial experience at Senior Management / Managing Director level.
- Highly literate with good accuracy and numeracy skills.
- PC Literate, including use of all key MS Office packages.
- Team player, but always discreet.
- Good interpersonal skills with the ability to communicate information, thoughts and ideas at all levels within the organisation, both verbally and in writing.
- Results oriented & focused on delivering high quality work in a timely manner.
- Excellent attention to detail.
- A self-starter who is enthusiastic, self-motivated and capable of working using own initiative.
- Ability to effectively prioritise workload under tight, changing deadlines.
Personal Assistant in Datchet employer: Peach Personnel Services Ltd
Contact Detail:
Peach Personnel Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Datchet
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its Directors. Show us that you understand their needs and how you can support them effectively. Tailor your responses to highlight your secretarial experience and attention to detail.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and personable.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join our team. Make sure your CV highlights your relevant skills and experiences that align with the job description.
We think you need these skills to ace Personal Assistant in Datchet
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your secretarial experience, especially at senior management level, and showcase your skills in managing diaries and coordinating events.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and how you can support the Directors effectively while maintaining confidentiality.
Showcase Your Tech Skills: Since the role requires proficiency in MS Office, make sure to mention any relevant software skills you have. If you've used tools for managing calendars or booking travel, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Peach Personnel Services Ltd
✨Know Your Directors
Before the interview, take some time to research the Directors you'll be supporting. Understand their roles, interests, and any recent projects they've been involved in. This will not only show your initiative but also help you tailor your answers to demonstrate how you can effectively support them.
✨Showcase Your Organisation Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Bring up any tools or methods you use to stay organised, as this will highlight your ability to handle the demands of the role.
✨Demonstrate Discretion and Professionalism
Confidentiality is crucial in this role. Be ready to talk about situations where you've had to maintain discretion or handle sensitive information. This will reassure the interviewers that you understand the importance of trust in a Personal Assistant position.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential conflicts in scheduling or last-minute changes and how you would handle them. Practising these scenarios will help you respond confidently and show that you're proactive in finding solutions.