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For Companies At a Glance
- Tasks: Support partners and fee earners with administrative tasks, client management, and event organisation.
- Company: Join a dynamic legal firm known for its collaborative culture and commitment to excellence.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant office environment.
- Why this job: Gain valuable experience in a fast-paced setting while contributing to meaningful client relationships.
- Qualifications: One year of relevant experience and strong communication skills are essential.
- Other info: Ideal for those looking to kickstart their career in a supportive and engaging workplace.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
PURPOSE OF THE ROLE
To provide high quality, proactive and experienced PA support to a team of partners and fee earners.
DUTIES
● Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
● Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
● Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
● Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
● Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
● Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
● Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
● Identifying and recommending cost efficient options for complex travel arrangements
● Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
● Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
● Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
● Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
● Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
● Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)
● Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
● One years' experience (or equivalent) gained within a comparable environment and at an appropriate level (happy consider Team Secretaries/Assistants with relevant experience)
● Willingness to work flexibly to meet client needs
● High degree of competence in the use of Microsoft Office suite
● Proven experience of exceptional client service
● Detail focussed and experience of working in a fast paced office environment
● Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
● Commitment to exceeding expectations and goals
Legal PA employer: Peace Recruitment
Contact Detail:
Peace Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft Office suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former Legal PAs to gain insights into the role and the firm’s culture. This can provide you with valuable information that you can use during interviews to show your understanding of the position and how you can contribute.
✨Tip Number 3
Prepare to discuss your experience in managing complex schedules and travel arrangements. Highlight specific examples where you successfully navigated challenges, as this will showcase your organisational skills and ability to work under pressure.
✨Tip Number 4
Demonstrate your commitment to client service by preparing examples of how you've gone above and beyond in previous roles. This will resonate well with the firm's focus on exceptional client service and your willingness to exceed expectations.
We think you need these skills to ace Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA, particularly in legal or professional services. Emphasise your skills in diary management, client service, and any experience with financial performance support.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the duties outlined in the job description. Mention your ability to work collaboratively, manage complex travel arrangements, and your experience with CRM systems.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this role, ensure your application is free from errors. Use clear and concise language to demonstrate your proficiency.
Highlight Relevant Experience: In your application, provide examples of how you've successfully managed multiple tasks in a fast-paced environment. Discuss any specific instances where you exceeded client expectations or improved processes.
How to prepare for a job interview at Peace Recruitment
✨Showcase Your Communication Skills
As a Legal PA, excellent verbal and written communication is crucial. Be prepared to demonstrate your ability to communicate effectively during the interview. You might be asked to provide examples of how you've handled client communications or drafted important documents.
✨Highlight Your Organisational Abilities
This role requires exceptional organisational skills, especially in managing diaries and travel arrangements. Share specific instances where you successfully managed complex schedules or organised events, showcasing your attention to detail and proactive approach.
✨Demonstrate Your Technical Competency
Familiarity with Microsoft Office is essential. Be ready to discuss your experience with these tools and how you've used them to enhance your productivity. If possible, mention any specific software or systems you've used in previous roles that relate to the job.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Prepare for scenarios related to client management, conflict resolution, or prioritising tasks in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
