At a Glance
- Tasks: Support the safe and efficient operation of our vehicle fleet through coordination and administration.
- Company: Join Peabody, a values-driven organisation committed to sustainability and teamwork.
- Benefits: Enjoy 30 days annual leave, flexible benefits, and a generous pension contribution.
- Other info: Work in a dynamic team with opportunities for professional development.
- Why this job: Make a real impact in fleet management while developing your skills in a supportive environment.
- Qualifications: Experience in fleet management and strong IT skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Support the Safe and Efficient Operation of Our Vehicle Fleet
Are you highly organised with strong attention to detail and a passion for compliance and coordination? As a Fleet Administrator at Peabody, you’ll play a vital role in supporting the Fleet Management operation, helping ensure our vehicles are safe, compliant and efficiently managed across the organisation. This is a varied administrative role where your organisation, communication and analytical skills will support effective fleet operations, strong supplier relationships and accurate reporting.
What You’ll Do
- Coordinate day‑to‑day administrative activity for the Fleet Management service
- Manage fleet communications through central email inboxes and incoming mail
- Maintain accurate and up‑to‑date fleet records including servicing, maintenance, mileage, fuel use and emissions
- Coordinate parking fines, congestion charges and motoring penalties, ensuring accurate logging and timely resolution
- Arrange vehicle repairs and quotations, ensuring costs are allocated and recharged appropriately
- Maintain driver compliance records, including licence checks, permits and training status
- Manage relationships with suppliers including lease providers, insurers, maintenance and breakdown partners
- Maintain live asset and driver records within CAFM and fleet systems
- Compile monthly fleet reports and analyse trends to support efficiency improvements
- Support incident investigations, internal reporting and continuous improvement activity
What You’ll Need
- Experience supporting a fleet management service in a large, multi‑site organisation
- Experience coordinating fleet compliance processes
- Basic understanding of risk management and incident handling
- Experience supporting incident or accident investigations
- Strong IT skills, particularly Microsoft Office
- Ability to analyse data, identify trends and problem‑solve effectively
Who You Are
- Highly organised with excellent attention to detail
- A confident communicator with strong written and verbal skills
- Collaborative, professional and comfortable working with internal and external stakeholders
- Self‑motivated and able to work independently as well as part of a team
- Able to work under pressure and manage competing deadlines
- Committed to maintaining quality and accuracy, even when faced with challenges
Qualifications
- Level 3 CVFMQ or equivalent (desirable)
- Commitment to continued professional development
Why Join Us?
When you join Peabody, you’re joining a team guided by our values: Be Kind, Do the Right Thing, Love New Ideas, Celebrate Diversity, Keep Our Promises, and Pull Together. We’re committed to safe, sustainable operations and supporting colleagues to do their very best work.
What We Offer
- 30 days annual leave, plus bank holidays
- Two paid volunteering days each year
- Flexible benefits scheme and employee discount portal
- Life assurance at 4x your salary
- Up to 10% pension contribution
You will be required to be in the office 3 days per week. Interviews will be in person on Thursday 28th May at our Westminster Bridge Road office. This role supports a critical operational service and requires accuracy, discretion and strong organisation. You’ll work closely with suppliers, internal teams and managers to ensure fleet operations remain compliant, efficient and well‑governed. If this sounds like the right role for you and you’d love to be part of Peabody, we’d like to hear from you. Please apply now by submitting an anonymised CV and a short statement explaining why you’re the perfect fit for this role.
Fleet Administrator in London employer: Peabody
At Peabody, we pride ourselves on fostering a supportive and inclusive work environment where our values guide every aspect of our operations. As a Fleet Administrator, you will benefit from generous annual leave, a flexible benefits scheme, and a commitment to your professional development, all while contributing to a vital service that ensures the safety and efficiency of our vehicle fleet. Join us in our Westminster Bridge Road office and be part of a team that celebrates diversity and encourages innovative ideas.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator in London
✨Tip Number 1
Get to know the company! Research Peabody's values and mission. When you understand what they stand for, you can tailor your conversations to show how you fit right in with their culture.
✨Tip Number 2
Practice makes perfect! Prepare for the interview by going over common questions related to fleet management and compliance. Think about your past experiences and how they relate to the role of Fleet Administrator.
✨Tip Number 3
Show off your skills! During the interview, highlight your organisational and analytical abilities. Use specific examples from your previous roles to demonstrate how you've successfully managed fleet operations or compliance processes.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself on their radar and show your enthusiasm for the role.
We think you need these skills to ace Fleet Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administrator role. Highlight your experience in fleet management and any relevant skills that match the job description. We want to see how you can support our operations!
Craft a Compelling Statement:In your short statement, explain why you're the perfect fit for this role. Be specific about your organisational skills and attention to detail, as these are key for us at Peabody. Show us your passion for compliance and coordination!
Showcase Your IT Skills:Since strong IT skills are essential, mention your proficiency with Microsoft Office and any other relevant software. We love candidates who can analyse data and identify trends, so don’t hold back on showcasing these abilities!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details and get you into our system quickly. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Peabody
✨Know Your Fleet Management Basics
Before the interview, brush up on your knowledge of fleet management processes. Understand key terms like compliance, maintenance, and incident handling. This will show that you’re not just familiar with the role but genuinely interested in how it contributes to the organisation's efficiency.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where your organisational skills made a difference. Whether it was managing records or coordinating communications, having specific instances ready will demonstrate your capability to handle the varied administrative tasks required for the Fleet Administrator role.
✨Communicate Clearly and Confidently
As a Fleet Administrator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. During the interview, focus on your communication style—be professional yet approachable, as this reflects how you would interact with suppliers and internal teams.
✨Prepare for Data Analysis Questions
Since the role involves analysing trends and compiling reports, be ready to discuss your experience with data analysis. Think of examples where you identified trends or solved problems using data. This will highlight your analytical skills and your ability to contribute to continuous improvement efforts.
