PE Global are currently recruiting for a Congress Lead for a 12 month contract role with a leading multinational Pharma client based in London (fully remote within the UK).
Pay rate is 340 GBP per day PAYE
Provide end-to-end orchestration and operational delivery of Tier 1 & 2 congresses, ensuring seamless coordination across cross-functional internal stakeholders, vendors, and external stakeholders to deliver high-quality, compliant, and efficient congress execution. Act as the central orchestration lead and single point of contact (SPOC) across the full congress lifecycle.
Job Responsibilities
- Establish and lead the cross-functional congress team (cadence, governance, ways of working)
- Build and manage the integrated end-to-end congress plan across all activities
- Lead stakeholder engagement and communication strategy
- Act as SPOC for congress organisers and key vendors
- Coordinate society sponsorship planning, approvals, and execution
- Oversee logistics vendors:
- Manage and coordinate site visits (planning, execution, reporting)
- Ensure governance and compliance processes (e.g., EEE Gov liaison, BeSure)
- Track annual planning and operational budgets (sponsorship + logistics) and escalate risks early
- Orchestrate alignment across:
Medical Society / Scientific Communications
Activity Owners (symposia, booth, EEEs)
Procurement / Finance
External vendors and agencies
- Provide overall operational oversight onsite across all congress activities
- Act as primary escalation point (SPOC) for:
Internal stakeholders
Vendors
Congress organisers
- Coordinate daily delivery against plan
- Manage cross-vendor orchestration (e.g., logistics vs activity agencies)
- Drive rapid decision-making in time-sensitive scenarios to protect delivery quality
- Lead post-congress debrief process (cross-functional)
- Deliver operational insights and performance reporting (KPIs, highlights)
- Coordinate financial reconciliation and close-out activities
- Capture and document lessons learned and improvement actions
- Drive post-congress communications and stakeholder alignment
- Integrated end-to-end congress plan
- Clear governance and decision-making structure (DACI-aligned)
- Vendor coordination and delivery framework
- Detailed onsite execution plan and run-of-show
- Post-congress report (KPIs, insights, lessons learned)
- Documented risk, issue, and mitigation tracking
Requirements
Essential
- Proven experience delivering priority congresses end-to-end
- Pharma experience in the congress space. Ideally not events
- Strong orchestration capability in complex, matrix environments
- Deep understanding of:
- Sponsorship models
- Congress logistics
- Compliance and governance processes
- Ability to act as a central SPOC across siloed functions
Highly Preferred
- Familiarity with:
- Governance processes
- Global /International Medical Affairs operating model
- Medical Society engagement frameworks
Critical Skills
- Exceptional relationship management and stakeholder influence
- Strong orchestration mindset (beyond task-based project management)
- Problem-solving and decision-making under pressure
- Ability to challenge constructively and drive accountability
- Excellent communication and coordination skills
Success Criteria
- Seamless end-to-end delivery with no operational gaps
Interested candidates should submit an updated CV.
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***
Congress Lead in Warrington employer: PE Global
PE Global is an exceptional employer, offering a dynamic work environment in Reading where innovation meets collaboration. As a Senior Analytical Chemist, you'll benefit from a supportive culture that prioritises employee growth through training and development opportunities, while also enjoying competitive pay and a commitment to high-quality customer service. Join a leading multi-national FMCG client and be part of a team that values meticulous attention to detail and fosters a sense of community among its employees.
