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- Tasks: Plan and execute Medical Affairs programs while ensuring compliance with regulations.
- Company: Join a leading global biopharmaceutical organisation with a hybrid work model.
- Benefits: Competitive hourly rate, flexible working, and a chance to grow in the biopharma industry.
- Other info: Dynamic role with opportunities for professional development and compliance expertise.
- Why this job: Make a real impact by coordinating events that engage healthcare professionals.
- Qualifications: Bachelor’s degree and 4 years of experience in pharma or event planning.
The predicted salary is between 49600 - 54100 £ per year.
PE Global is currently recruiting for a Medical Affairs Coordinator on behalf of a leading global biopharmaceutical organisation on an initial 12 month contract basis.
Contract duration: 12 months
Location: Uxbridge (hybrid - 3 days on site, 2 days work from home)
Rate: £23.97-£26.03 per hour PAYE
Role Overview
The role is responsible for the compliant planning and execution of Medical Affairs programs, including Advisory Boards, departmental meetings, and other HCP-facing events.
Key Responsibilities
- Independently manage the planning and execution of Medical Affairs Advisory Programs, annual departmental meetings, and other strategic events.
- Ensure all HCP engagements are executed in full compliance with internal policies, industry regulations, and legal requirements.
- Serve as the primary point of contact for HCPs and internal stakeholders regarding travel, honoraria, and event logistics.
- Oversee the creation, execution, and tracking of HCP contracts and related documentation.
- Coordinate honorarium payments and ensure timely and accurate reporting of ToV data in alignment with global transparency requirements (e.g., Sunshine Act, EFPIA).
- Conduct post-event analysis and reporting, including metrics, budget reconciliation, and compliance documentation.
- Recommend venues, transportation, catering, and other services based on program needs and compliance considerations.
- Negotiate contracts and service terms with vendors, ensuring alignment with procurement and legal standards.
- Conduct site visits to evaluate venues and services against internal standards.
- Manage event budgets: initiate purchase orders, honorariums, and check requests; track and reconcile expenses; report per legal and compliance requirements.
Candidate Requirements
- Bachelor’s degree and a minimum of 4 years of experience in pharmaceutical or event planning industries, with a strong focus on HCP engagement and compliance.
- Demonstrated success in managing events, negotiating contracts, and overseeing vendor relationships.
- Strong understanding of compliance requirements related to HCP interactions, including ToV reporting and contract/payment processes.
- Proficiency in Microsoft Office Suite and familiarity with internal compliance systems.
Interested candidates should submit an updated CV.
Please click the link below to apply or email a copy of your CV to karen@peglobal.co.uk or for more information call +442081491060.
Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in the United Kingdom.
Office Co-Ordinator in Uxbridge employer: PE Global
Contact Detail:
PE Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Co-Ordinator in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the biopharmaceutical industry and let them know you're on the hunt for an Office Co-Ordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its Medical Affairs programs. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the key responsibilities of the role, especially around event planning and compliance. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar faces from our community, so make sure to showcase your skills and enthusiasm!
We think you need these skills to ace Office Co-Ordinator in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Co-Ordinator role. Highlight your experience in managing events and compliance, as these are key for this position. We want to see how your skills match what we're looking for!
Showcase Your Experience: When writing your application, don’t just list your previous jobs. Instead, showcase specific examples of how you've successfully managed HCP engagements or negotiated contracts. This will help us see your potential impact!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage multiple tasks efficiently, so show us you can communicate effectively!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you don’t miss any important updates from us!
How to prepare for a job interview at PE Global
✨Know Your Stuff
Make sure you understand the key responsibilities of the Office Co-Ordinator role. Familiarise yourself with Medical Affairs programs and compliance requirements, as this will show your potential employer that you're serious about the position.
✨Showcase Your Experience
Prepare specific examples from your past work that highlight your event planning skills and experience in managing HCP engagements. Be ready to discuss how you've successfully navigated compliance issues in previous roles.
✨Ask Smart Questions
Come prepared with insightful questions about the company’s approach to Medical Affairs and how they ensure compliance. This not only shows your interest but also helps you gauge if the company aligns with your values.
✨Be Organised
Since the role involves a lot of coordination, demonstrate your organisational skills during the interview. Bring a portfolio with your CV, references, and any relevant documents neatly arranged to make a great impression.