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- Tasks: Plan and execute Medical Affairs programs while ensuring compliance with regulations.
- Company: Join a leading global biopharmaceutical organisation with a hybrid work model.
- Benefits: Competitive hourly rate, flexible working, and a chance to make an impact.
- Other info: Great opportunity for career growth in a dynamic industry.
- Why this job: Be the key contact for HCPs and shape impactful medical events.
- Qualifications: Bachelor’s degree and 4 years in pharma or event planning with compliance focus.
The predicted salary is between 49600 - 54100 £ per year.
PE Global is currently recruiting for a Medical Affairs Coordinator on behalf of a leading global biopharmaceutical organisation on an initial 12 month contract basis.
Contract duration: 12 months
Location: Uxbridge (hybrid - 3 days on site, 2 days work from home)
Rate: £23.97-£26.03 per hour PAYE
Role Overview
The role is responsible for the compliant planning and execution of Medical Affairs programs, including Advisory Boards, departmental meetings, and other HCP-facing events.
Key Responsibilities
- Independently manage the planning and execution of Medical Affairs Advisory Programs, annual departmental meetings, and other strategic events.
- Ensure all HCP engagements are executed in full compliance with internal policies, industry regulations, and legal requirements.
- Serve as the primary point of contact for HCPs and internal stakeholders regarding travel, honoraria, and event logistics.
- Oversee the creation, execution, and tracking of HCP contracts and related documentation.
- Coordinate honorarium payments and ensure timely and accurate reporting of ToV data in alignment with global transparency requirements (e.g., Sunshine Act, EFPIA).
- Conduct post-event analysis and reporting, including metrics, budget reconciliation, and compliance documentation.
- Recommend venues, transportation, catering, and other services based on program needs and compliance considerations.
- Negotiate contracts and service terms with vendors, ensuring alignment with procurement and legal standards.
- Conduct site visits to evaluate venues and services against internal standards.
- Manage event budgets: initiate purchase orders, honorariums, and check requests; track and reconcile expenses; report per legal and compliance requirements.
Candidate Requirements
- Bachelor’s degree and a minimum of 4 years of experience in pharmaceutical or event planning industries, with a strong focus on HCP engagement and compliance.
- Demonstrated success in managing events, negotiating contracts, and overseeing vendor relationships.
- Strong understanding of compliance requirements related to HCP interactions, including ToV reporting and contract/payment processes.
- Proficiency in Microsoft Office Suite and familiarity with internal compliance systems.
Interested candidates should submit an updated CV.
Please click the link below to apply or email a copy of your CV to karen@peglobal.co.uk or for more information call +442081491060.
Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in the United Kingdom.
Coordinator, Office Experience in Uxbridge employer: PE Global
Contact Detail:
PE Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Office Experience in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharmaceutical and event planning industries. Let them know you're on the lookout for opportunities, and don't hesitate to ask for introductions or advice.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance standards. Be ready to discuss how your experience aligns with their needs, especially around HCP engagement and event management.
✨Tip Number 3
Showcase your organisational skills! Bring examples of past events you've managed, highlighting your ability to negotiate contracts and manage budgets effectively. This will demonstrate your fit for the Coordinator role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Coordinator, Office Experience in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Medical Affairs Coordinator. Highlight your experience in event planning and compliance, as these are key for this position. We want to see how your skills match what they're looking for!
Showcase Relevant Experience: When writing your application, focus on your past experiences that relate directly to managing HCP engagements and events. Use specific examples to demonstrate your success in these areas, as it’ll help us understand your fit for the role.
Keep It Professional Yet Personal: While we want you to be professional, don’t shy away from letting your personality shine through. A bit of warmth can make your application stand out, so feel free to express your enthusiasm for the role and the company!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at PE Global
✨Know Your Stuff
Make sure you understand the role of a Medical Affairs Coordinator inside out. Familiarise yourself with the key responsibilities, especially around compliance and event management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare specific examples from your past work that highlight your skills in managing events and negotiating contracts. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easy for the interviewer to see how your experience aligns with their needs.
✨Ask Smart Questions
Come prepared with insightful questions about the company’s approach to HCP engagement and compliance. This not only shows your interest but also gives you a chance to assess if the company culture and values align with yours.
✨Be Professional Yet Approachable
While it's important to maintain professionalism, don’t forget to let your personality shine through. Being approachable can make a big difference, especially in a role that involves liaising with healthcare professionals and internal stakeholders.