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- Tasks: Support global clinical teams with meeting logistics, travel arrangements, and onboarding new hires.
- Company: Join a leading global pharmaceutical company in a dynamic hybrid work environment.
- Benefits: Competitive pay of £20.67 per hour, with potential for contract extension or permanent role.
- Why this job: Be part of impactful projects in the healthcare sector while developing your administrative skills.
- Qualifications: 5+ years in pharma/biotech support, with strong admin and meeting management experience.
- Other info: Exciting opportunity for career growth in a supportive team atmosphere.
The predicted salary is between 40000 - 50000 £ per year.
PE Global are recruiting for a Senior Administrative Assistant for a global pharmaceutical client based in London on a hybrid basis (2/3 days in the office). Contract duration: 18 months with strong potential to extend or go permanent. Rate: £20.67 per hour PAYE.
Job Responsibilities for this Senior Administrative Assistant role:
- For Global Clinical Teams Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of and add team members, study details, program-level document details, maintain GCT meeting manager).
- Support travel arrangements of all assigned Clinical Development Heads, Clinical Medical Directors and Global Program Clinical Heads.
- Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc.
- Act as Healthcare Provider contract coordinator for Advisory Boards and ongoing consultancy.
- Raise POs in a timely fashion.
Requirements:
- 5 years + supporting the pharmaceutical or biotech industry (essential)
- Experience supporting a CRO (desirable)
- Bachelor’s degree or equivalent administrative experience.
- Familiarity with meeting management systems (e.g., GCT Meeting Manager or similar)
- Experience with Concur / similar travel and expense management systems.
Interested candidates should submit an up to date CV.
Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in the UK.
Pharmaceutical Executive Assistant employer: PE Global
Contact Detail:
PE Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pharmaceutical Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharmaceutical industry and let them know you're on the hunt for a Senior Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since it's a global player in pharmaceuticals. Be ready to discuss how your experience aligns with their needs, particularly in supporting clinical teams and managing meetings.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've successfully managed logistics and supported onboarding processes in previous roles. This will demonstrate that you’re the perfect fit for the fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Pharmaceutical Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Senior Administrative Assistant. Highlight your experience in the pharmaceutical or biotech industry, and don’t forget to mention any familiarity with meeting management systems like GCT Meeting Manager.
Showcase Relevant Experience: When writing your application, emphasise your 5+ years of experience supporting roles similar to this one. Include specific examples of how you've managed logistics for meetings or supported travel arrangements in previous positions.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications at a glance. Remember, we love a well-organised application!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at PE Global
✨Know Your Stuff
Make sure you brush up on the pharmaceutical industry, especially if you've got experience in it. Understand the role of a Senior Administrative Assistant and how it fits into the bigger picture of clinical teams. This will help you answer questions confidently and show that you're genuinely interested.
✨Master the Meeting Management Tools
Since the job involves using systems like GCT Meeting Manager, it’s a good idea to familiarise yourself with similar tools. If you can, practice setting up meetings or managing logistics beforehand. Being able to discuss your experience with these systems will definitely give you an edge.
✨Showcase Your Organisational Skills
Prepare examples from your past roles where you successfully managed multiple tasks, like travel arrangements or onboarding new hires. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easy for the interviewer to see your skills in action.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture or the team you'll be working with. This shows that you’re not just interested in the job, but also in how you can contribute to the team and grow within the company.