PE Global is currently recruiting for an Administrator / Receptionist on behalf of a leading multinational engineering company based in Montrose.
Contract: 12 Months
Working Pattern: Monday to Friday, fully office-based (5 days per week)
The Role
As an Administrator / Receptionist, you will be one of the first points of contact for the office, welcoming visitors and providing day-to-day administrative and facilities support. You will play an important role in ensuring the office runs smoothly, supporting internal teams, coordinating visitors and assisting with meetings and events.
This is a varied position suited to someone who is friendly, outgoing, organised and enjoys working with people.
Key Responsibilities
- Welcome visitors, provide relevant information and complete health and safety inductions.
- Answer incoming calls, direct enquiries and ensure messages are passed on promptly.
- Arrange visitor access, security passes and entry permissions.
- Receive, sort and distribute incoming and outgoing post and packages.
- Coordinate internal and external meetings, conferences and events.
- Manage meeting room bookings and arrange room setups, documentation and catering.
- Organise transport for visitors and employees when required.
- Monitor and maintain office supplies and stationery inventory.
- Liaise with cleaning, security and maintenance providers to support the smooth running of the facilities.
- Provide general administrative support, including filing, printing and document management.
- Process purchase requisitions and receive purchase orders.
- Upload, maintain and manage document revisions within the Document Management System (DMS).
- Assist with reports, records and other administrative documentation.
- Provide holiday cover and additional support to the wider Administration Team when required.
Requirements
- Previous experience in an administration or reception role would be advantageous, but is not essential as training will be provided.
- Good PC skills and experience using Microsoft Office applications.
- Friendly, outgoing and approachable personality, with confidence welcoming and assisting visitors.
- Good verbal and written communication skills.
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks and prioritise workload effectively.
- A proactive and flexible approach, with a willingness to support different teams when required.
- Relevant qualifications would be advantageous.
If you are a friendly, organised individual looking for an opportunity to develop your administration experience within a well-established multinational organisation, PE Global would love to hear from you!
***Please note, PE Global cannot offer visa sponsorship and all applicants must hold full right to work in the UK for the next 12 months***
Receptionist in Montrose employer: PE Global
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