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- Tasks: Plan and execute exciting medical events while ensuring compliance and managing budgets.
- Company: Join a leading multi-national Biopharma company in a dynamic role.
- Benefits: Competitive pay, hybrid work model, and opportunities for professional growth.
- Why this job: Make a real impact in the biopharma industry through engaging events.
- Qualifications: Bachelor’s degree and 4 years of event planning experience required.
- Other info: Opportunity for international travel and a chance to work with diverse teams.
The predicted salary is between 23 - 26 £ per hour.
PE Global is currently recruiting for an Event Planner for a leading multi-national Biopharma client based in Stockley Park, Uxbridge. This is an initial 12 month contract position working hybrid 3 days on site and 2 from home. The pay rate is between £23.98 and £26.03ph PAYE or £31.85 to £34.57ph Umbrella, depending on experience. 37.5 hours per week working hours.
Duties of the role/Responsibilities:
- Independently manage the planning and execution of Medical Affairs Advisory Programs, annual departmental meetings, and other strategic events.
- Ensure all HCP engagements are executed in full compliance with internal policies, industry regulations, and legal requirements, including contract management, payment processing, and transfer of value (ToV) reporting.
- Collaborate with internal stakeholders, external vendors, and cross-functional teams to ensure all event elements meet expectations and compliance standards.
- Serve as the primary point of contact for HCPs and internal stakeholders regarding travel, honoraria, and event logistics.
- Submit and manage events through internal compliance systems, ensuring accurate documentation and timely approvals.
- Oversee the creation, execution, and tracking of HCP contracts and related documentation.
- Attend events to ensure flawless execution of catering, travel, AV, meeting space, and off-site dinners.
- Prepare and distribute internal communications related to meetings and events.
- Conduct post-event analysis and reporting, including metrics, budget reconciliation, and compliance documentation.
- Manage event budgets: initiate purchase orders, honorariums, and check requests; track and reconcile expenses; report per legal and compliance requirements.
Education/Experience:
- Bachelor’s degree and a minimum of 4 years of experience in pharmaceutical or event planning industries, with a strong focus on HCP engagement and compliance.
- Demonstrated success in managing events, negotiating contracts, and overseeing vendor relationships.
- Strong understanding of compliance requirements related to HCP interactions, including ToV reporting and contract/payment processes.
- Excellent project management skills with the ability to manage multiple priorities independently.
- Exceptional customer service and interpersonal skills; ability to build effective relationships across diverse stakeholder groups.
- Strong written and verbal communication skills; adept at problem-solving and navigating complex compliance scenarios.
- Proficiency in Microsoft Office Suite and familiarity with internal compliance systems.
- Ability to work independently under pressure and deliver high-quality, compliant results.
- Up to 25% travel internationally.
Interested candidates should submit an updated CV. Please click the link below to apply.
Event Planner in Uxbridge employer: PE Global International
Contact Detail:
PE Global International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planner in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the biopharma and event planning sectors. Attend industry events or webinars to meet potential employers and get your name out there. Remember, it’s all about who you know!
✨Tip Number 2
Showcase your skills! Create a portfolio of your past events, highlighting your project management and compliance expertise. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and its values. Be ready to discuss how your experience aligns with their needs, especially around HCP engagement and compliance. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always on the lookout for talented individuals like you to join our team.
We think you need these skills to ace Event Planner in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Planner role. Highlight your experience in managing events, compliance knowledge, and any relevant skills that match the job description. We want to see how you fit into our world!
Showcase Your Experience: When writing your application, don’t just list your previous jobs. Share specific examples of events you've planned and how you navigated compliance challenges. This helps us understand your hands-on experience and problem-solving skills.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points for easy reading and make sure to highlight key achievements. We appreciate straightforward communication, especially when it comes to your skills and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing candidates take that extra step to connect with us directly.
How to prepare for a job interview at PE Global International
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Event Planner in the biopharma industry. Familiarise yourself with compliance requirements, HCP engagement, and the specific duties mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Experience
Prepare to discuss your previous event planning experiences, especially those related to medical affairs or compliance. Have specific examples ready that highlight your project management skills, vendor negotiations, and how you've successfully managed budgets and contracts in the past.
✨Ask Smart Questions
Interviews are a two-way street! Prepare insightful questions about the company's approach to event planning, their compliance processes, and how they measure success for their events. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Be Professional Yet Personable
As an Event Planner, you'll need to build relationships with various stakeholders. During the interview, aim to strike a balance between professionalism and approachability. Show your interpersonal skills and customer service mindset, as these are crucial for the role.