At a Glance
- Tasks: Support solicitors with admin tasks, manage case files, and draft legal documents.
- Company: Join a dynamic legal team in Glasgow focused on client-centred services.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Fixed term role with diverse responsibilities and opportunities for growth.
- Why this job: Perfect for organised individuals who thrive in fast-paced settings and love multitasking.
- Qualifications: Strong communication, audiotyping skills, and proficiency in Microsoft 365 required.
The predicted salary is between 24000 - 28000 € per year.
Reporting to the Head of Office, you'll provide efficient support to solicitors, maintaining case files, drafting legal documents, and managing enquiries.
Full time; Fixed term (18 months)
Application deadline: Sunday 25 August, midnight
You’ll need excellent communication and audiotyping skills to efficiently handle administrative tasks, from diary management to invoice processing, ensuring smooth operations. You’ll also support the delivery of client-centred legal services across the network.
This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding. If you’re an organised, fast typist who’s competent using Microsoft 365 applications and thrives in a fast-paced environment, apply now and be part of our team!
Main Duties and Responsibilities- Assisting solicitors by performing administrative case related tasks
- Maintaining and updating case files within the case management system
- Audio and copy typing, drafting legal and other documents for your own office and across the PDSO network
- Reception duties with client and contact enquiries
- Dealing with all incoming and outgoing mail through various communication methods
- Processing case documents including downloading, photocopying and scanning
- Diary management
- Processing invoices and requisitioning goods and services through our internal purchasing system
- Using and monitoring Legal Aid Online (LAOL)
- Assist the Network and Systems Coordinator with delegated tasks
- Facilities tasks including Health and Safety, First Aid and Fire Safety
- Departmental training on administrative procedures including work planning and allocation for new business support colleagues
- Other general office and administrative tasks.
How to apply: Full details about the role and an online application are available through our recruitment portal.
Vacancy: Secretarial Administrator – Glasgow employer: Pdso
As a Secretarial Administrator at our Glasgow office, you'll join a supportive and dynamic team dedicated to delivering exceptional legal services. We pride ourselves on fostering a collaborative work culture that encourages professional growth through diverse responsibilities and training opportunities. With a focus on employee well-being and a commitment to client-centred service, we offer a rewarding environment where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Vacancy: Secretarial Administrator – Glasgow
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or at events. Ask them about their experiences and any tips they might have for landing the role. It’s all about making connections!
✨Tip Number 2
Prepare for the interview by practising common questions related to secretarial tasks. Think about how you can showcase your audiotyping skills and experience with Microsoft 365. We want you to shine!
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak with someone from the company, express your excitement about the role and how you can contribute to their team. Passion goes a long way!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team. Let’s get you that job!
We think you need these skills to ace Vacancy: Secretarial Administrator – Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the Secretarial Administrator role. We want to see how your background fits with tasks like audio typing, diary management, and supporting solicitors.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Glasgow. Mention specific examples of your organisational skills and experience with Microsoft 365 applications.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your application reflects your excellent written skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:Don’t forget to submit your application through our recruitment portal! It’s the easiest way for us to receive your details and get you into the process. We can’t wait to hear from you!
How to prepare for a job interview at Pdso
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of a Secretarial Administrator. Brush up on your knowledge of case management systems and legal documentation. Being able to discuss how you’ve handled similar tasks in the past will show you’re ready for the role.
✨Show Off Your Typing Skills
Since this role requires excellent audiotyping skills, practice your typing speed and accuracy before the interview. You might even want to mention any specific software you’re comfortable with, especially Microsoft 365 applications, as it’s crucial for the job.
✨Communicate Clearly
Effective communication is key in this position. During the interview, be clear and concise in your answers. Don’t hesitate to ask for clarification if you don’t understand a question; it shows you’re engaged and keen to provide the right information.
✨Prepare for Scenario Questions
Expect questions that assess how you’d handle real-life scenarios, like managing multiple tasks or dealing with client enquiries. Think of examples from your past experiences where you successfully navigated similar situations, and be ready to share them.
