At a Glance
- Tasks: Coordinate logistics for onshore and offshore personnel, ensuring compliance and smooth operations.
- Company: Join a dynamic team focused on innovative personnel solutions in the energy sector.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace that values every individual.
- Why this job: Be a key player in exciting projects while developing your skills in logistics and coordination.
- Qualifications: HNC in a relevant field and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 € per year.
The Personnel Logistics Coordinator is required to source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.
Responsibilities
- Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore.
- Books and reserves appropriate transport and ensures that all personnel have correct check-in details and/or mobilisation details.
- Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore.
- Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location.
- Ensures competency records remain up to date and renewals are advised in adequate time.
- Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issues to clients and projects, as appropriate.
- Ensures all offshore and site-based personnel receive appropriate inductions and pre-job briefs prior to mobilisation.
- Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation.
- Participates in an out-of-hours On-Call rota service.
- Creates, maintains and updates trade personnel files.
- Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team.
- Tracks training expiry dates, and ensures renewals are completed/arranged within a timely manner.
- Provides information for internal and external audits as required.
- Assists with recruitment of competent, qualified offshore and site-based trades personnel as per advised requirements and through formal approval channels.
- Liaises with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements.
- Raises and issues Service Agreements, ensuring renewals are issued in a timely manner.
- Ensures contractor company details and insurance certificates remain up to date and are recorded on file.
- Ensures pre-employment requirements are met, including reference and other background checks.
- Ensures end-of-trip personnel reviews are conducted and saved to file.
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
- Adheres to the Company Integrated Management System.
- Complies with Quality Assurance, Health and Safety and Environmental Policies.
- Demonstrates and promotes PD&MS QHSE principles and leads by example.
About You
Qualifications
- HNC in a technical, business or administration subject.
- Educated to National 5 level or equivalent with a pass in English.
Experience / Competence
- Demonstrable experience in a similar role.
- Competent in the use of MS Office applications.
- Experience in recruitment of trade personnel.
- Excellent written and spoken English.
Personal Attributes
- Go the extra mile.
- Empower our people.
- Engage our partners.
- Step up and deliver.
If this sounds like you, then you could be a perfect fit.
Diversity & Inclusion
We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
Personnel Logistics Coordinator employer: PD&MS Group
As a Personnel Logistics Coordinator, you will thrive in a dynamic work environment that prioritises employee growth and development. Our company fosters a collaborative culture where your contributions are valued, and we offer comprehensive training opportunities to enhance your skills. Located in a vibrant area, we provide competitive benefits and a supportive atmosphere that encourages work-life balance, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practice common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Personnel Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personnel Logistics Coordinator role. Highlight your experience in sourcing trades personnel and logistics coordination, as well as any relevant qualifications. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Don’t forget to mention your experience with MS Office and recruitment of trade personnel.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application reflects your excellent communication skills. We love clear and concise writing that gets straight to the point!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at PD&MS Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Personnel Logistics Coordinator. Familiarise yourself with logistics coordination, personnel movement, and compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past roles that demonstrate your experience in recruitment and logistics. Highlight any situations where you successfully managed personnel movements or ensured compliance with regulations. This will give the interviewer a clear picture of your capabilities.
✨Brush Up on Technical Skills
Since the job requires competence in MS Office applications, make sure you're comfortable using them. You might be asked about how you would use these tools to manage logistics systems or track personnel data, so be ready to discuss your proficiency.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s logistics processes, team dynamics, or future projects. This shows that you’re not just interested in the job but also in how you can contribute to the company's success. It’s a great way to engage with the interviewer and leave a lasting impression.
