At a Glance
- Tasks: Coordinate payroll and manage business systems for a dynamic finance team.
- Company: Join PD&MS Group, a forward-thinking company in Aberdeen.
- Benefits: Enjoy a competitive salary, flexible hybrid working, and great benefits.
- Other info: Be part of a supportive team that values diversity and growth.
- Why this job: Make an impact in payroll management while developing your skills.
- Qualifications: HNC or equivalent, experience with corporate systems like Sage.
The predicted salary is between 30000 - 40000 £ per year.
About The Role
PD&MS Group are now looking for an experienced Payroll and Business Systems Coordinator to join our finance team in Aberdeen on a full-time, employee basis. This role will be based in our Aberdeen office, we offer a flexible hybrid working model where 2 days per week can be worked remotely. An excellent salary + benefits package is available for the successful candidate.
Role summary
Co-ordination and submission of weekly and monthly payroll information to the payroll provider in both the UK and Baku, with review of outputs. Management and reporting of time data to strict deadlines, regular interaction with Commercial and Finance teams, maintain data integrity in all relevant business systems and ensure Client purchase orders are accurately processed. Support business profitability analysis.
Responsibilities
- Payroll
- Co-ordinate and provide the information required for the weekly payroll and submit to external provider, review outputs to ensure it is correct.
- Co-ordinate and provide the information required for the monthly payroll for all the UK group companies, review outputs to ensure it is accurate.
- Co-ordinate and provide the information required for the Baku Payroll for submission to external provider, review outputs to ensure it is correct.
- Co-ordinate and make changes to payroll information for all employees.
- Trades
- Maintain the weekly trades spreadsheet – tracking hours worked by each contractor, reviewing invoices when they are submitted to make sure they are correct.
- Business Systems Support
- Overall management of the Company electronic time writing systems to maximise system potential in terms of efficiency and report generation.
- Carry out ProTrak day to day changes (e.g. unapproved CTRs, delete transmittals, undo contract reviews and update master jobs).
- Carry out or supervise commercial administration role as per corporate procedures.
- Business Analyst and Reporting
- Adhoc reporting on Company hours / rates / billing.
- Co-ordinate between Replicon and business with regards to updates / new licences / products etc.
- Update weekly KPI sheets (tracker, discipline and client) including weekly snapshot.
- Co-ordinate with relevant departments to update Monthly KPI sheet, run necessary reports to complete it.
- Send weekly time writing reports to Parent Company.
- Time Writing Management
- Maintain personnel information, including payroll and billing rates / roles.
- Maintain client billing rates and estimated hours / costs.
- Enforcing deadlines for submission, approval and upload.
- Maintaining an auditable trail of changes (Hour Transfer Request process).
- Maintain job structure to allow smooth upload to Sage.
- Procure time writing licences on behalf of the Company and address and resolve all related queries.
- Line Management
- Management and development of Business System Analyst.
- Sage
- Uploading hours to Sage via .csv link (or replacement link) for all companies.
- Maintain current resources, hierarchy and PO information.
- Other
- Assistance in other areas of the Finance department as and when required.
- Any other adhoc tasks as required.
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
- Adherence to the company integrated management system.
- Compliance with quality assurance, health and safety and environmental policies.
- Demonstrate and promote PD&MS QHSE principles and lead by example.
- Ensure unsafe activities are challenged.
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties.
- Demonstrate and promote PD&MS values and lead by example.
About You
Qualifications
- HNC or equivalent in a relevant subject.
Experience/Competence
- Experience of Corporate Systems e.g. Sage, Replicon.
- Competent in the use of MS Office, in particular excellent use of Excel and Word.
- Experience in a similar role, specifically in hours management.
- Excellent written and spoken English.
Personal attributes
- Go the extra mile.
- Empower our people.
- Never get complacent.
- Engage our partners.
- Step up and deliver.
PD&MS welcomes applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. We are an equal opportunity employer.
Payroll & Business Systems Coordinator employer: PD&MS Group
PD&MS Group is an exceptional employer, offering a dynamic work environment in Aberdeen with a flexible hybrid working model that promotes work-life balance. Employees benefit from a competitive salary and comprehensive benefits package, alongside opportunities for professional development and growth within the finance team. The company fosters a culture of empowerment and collaboration, ensuring that every team member can contribute meaningfully to the organisation's success while adhering to high standards of quality and safety.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll & Business Systems Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and payroll sectors. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching PD&MS Group thoroughly. Understand their values and how they operate, so you can show them you're the perfect fit for their team.
✨Tip Number 3
Practice common interview questions related to payroll and business systems. Being able to articulate your experience with tools like Sage and Replicon will set you apart from the competition.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at PD&MS Group. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Payroll & Business Systems Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Payroll & Business Systems Coordinator role. Highlight relevant experience, especially with payroll systems like Sage and Replicon, and showcase your skills in Excel and data management.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Showcase Your Attention to Detail:In this role, accuracy is key! Make sure your application is free from typos and errors. This will demonstrate your attention to detail, which is crucial for managing payroll and business systems.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates about your application status directly from us!
How to prepare for a job interview at PD&MS Group
✨Know Your Payroll Basics
Make sure you brush up on your payroll knowledge before the interview. Understand the key processes involved in payroll coordination, especially for both UK and Baku. Being able to discuss how you would manage weekly and monthly payroll submissions will show that you're ready to hit the ground running.
✨Familiarise Yourself with Business Systems
Since this role involves managing electronic time writing systems like Sage and Replicon, it’s crucial to demonstrate your familiarity with these tools. If you’ve used similar systems, be prepared to share specific examples of how you maximised their potential for efficiency and reporting.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding time management and data integrity. Think of scenarios where you had to enforce deadlines or resolve discrepancies in payroll data, and be ready to explain your thought process and actions.
✨Showcase Your Teamwork Skills
This role requires regular interaction with various teams, so highlight your experience in collaborating with finance and commercial teams. Share examples of how you’ve successfully communicated and coordinated with others to achieve common goals, as this will demonstrate your ability to fit into their team culture.
