About The RolePD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered. We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.
Role
summary: The
Document Controller is required for the formal receipt, issue, maintenance and
control of all company controlled paper and electronic documents according to
company procedures.
Responsibilities:
Maintaining technical
files in line with company proceduresFormal receipt, issue
and control of company documents in line with company proceduresMaintaining accurate
document control records in line with company proceduresRefinement of existing
document control recording systems through discussions and agreement with
line supervisionAssisting with other
general project, technical and document management support activities
within capabilities, when requested to do soManage and update
document folder structure in the systemSupport, monitor and
review Suppliers and Contractors Document ControlLiaison with client
document control departments ensuring their procedures are adhered toCoordination with all
departments within the company in order to assure that all documents are
kept in the right place, in the right department file archive and properly
identifiedAdministration of
records, drawings and documents in accordance with the Quality Management
System and other relevant specificationsPreparation of document
transmittals and maintaining precise, auditable recordsEnsuring a hardcopy
(where appropriate) / electronic copy of all previous revisions are
available in document control and uploaded to the Document Management
SystemUndertake archiving in
accordance with the Quality Management SystemSupport and monitor
Document Management of the projectsUndertake specific
Senior Document Controller duties in their absenceReceive and control
Client supplied, project related documents, in line with Company
proceduresDemonstration of safe
approach in working practisesEncouragement of
attention to safetyResponsible for
ensuring professional development is maintained and identified competency
requirements are undertaken in a timely mannerAdherence to the
Company Integrated Management SystemRaise issues of
quality, health, safety and environmental and input to continuous quality
improvement elementCompliance with quality
assurance, health and safety and environmental policiesDemonstrate PD&MS
QHSE principlesEnsure unsafe
activities are challengedAdherence to the
requirements of the best practice standards recommendations and processes
in the undertaking of dutiesDemonstrate PD&MS
valuesAbout YouQualifications: Minimum of 3 Standard Grades
at Grade 3 or higher or equivalent Experience / competence: Previous experience in a similar roleCompetent in the use of MS Office ApplicationsExperienced in the use of document management systems e.g. ProArcExcellent written and spoken EnglishPersonal attributes: Our GENES, our core values, define who we are, what we stand for and how we deliver.
Go the extra mileEmpower our peopleNever get complacentEngage our partnersStep up and deliverIf this sounds like you, then you could be a perfect fit. About UsPD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it's the energy, professionalism and purpose of our people that really makes the difference.
Be who you're meant to be, with PD&MSWe firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they're part of our team and their voices will be heard. We're already heartened by the diversity within our organisation, but we recognise that there's always more we can do to improve further.
We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. We're energised by the prospect of operating successfully today, tomorrow and far into the future. But we're also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways. All LocationsAberdeenAll Locations is a required fieldBusiness AreaPD&MS GroupVacancy TypeEmployee - Full timeFunction :DCC
Document Controller in Huntly employer: PD&MS Group
PD&MS Group is an exceptional employer that champions a flexible hybrid working model, allowing Power BI Developers to enjoy the balance of remote work and collaborative office time. With a strong commitment to employee growth, we provide ample training opportunities and foster a culture where individual differences are celebrated, ensuring every voice is heard. Our focus on innovation in the energy sector, combined with our dedication to social responsibility, makes PD&MS a rewarding place to build a meaningful career.
