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- Tasks: Manage and control company documents, ensuring accuracy and compliance with procedures.
- Company: Join PD&MS Group, a leader in energy solutions since 2002.
- Benefits: Flexible work culture, professional development, and a commitment to diversity.
- Why this job: Be part of a dynamic team making a real impact in the energy sector.
- Qualifications: 3 Standard Grades at Grade 3 or higher; document management experience preferred.
- Other info: Embrace a culture where your voice matters and individual differences are celebrated.
The predicted salary is between 36000 - 60000 £ per year.
PD&MS Group are now looking for a Document Controller to join our team on a full-time, employee basis at our office in Aberdeen. Candidates with previous experience dealing with vendor documentation is preferred but not essential.
Role summary: The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.
Responsibilities:
- Maintaining technical files in line with company procedures
- Formal receipt, issue and control of company documents in line with company procedures
- Maintaining accurate document control records in line with company procedures
- Refinement of existing document control recording systems through discussions and agreement with line supervision
- Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
- Manage and update document folder structure in the system
- Support, monitor and review Suppliers and Contractors Document Control
- Liaison with client document control departments ensuring their procedures are adhered to
- Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
- Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
- Preparation of document transmittals and maintaining precise, auditable records
- Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
- Undertake archiving in accordance with the Quality Management System
- Support and monitor Document Management of the projects
- Undertake specific Senior Document Controller duties in their absence
- Receive and control Client supplied, project related documents, in line with Company procedures
- Demonstration of safe approach in working practises
- Encouragement of attention to safety
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the Company Integrated Management System
- Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate PD&MS QHSE principles
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
- Demonstrate PD&MS values
About You
Qualifications: Minimum of 3 Standard Grades at Grade 3 or higher or equivalent
Experience / competence: Previous experience in a similar role; Competent in the use of MS Office Applications; Experienced in the use of document management systems e.g. ProArc; Excellent written and spoken English
Personal attributes: Our GENES, our core values, define who we are, what we stand for and how we deliver.
- Go the extra mile
- Empower our people
- Engage our partners
- Step up and deliver
If this sounds like you, then you could be a perfect fit.
About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.
Be who you’re meant to be, with PD&MS. We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.
Document Controller employer: PD&MS Group
Contact Detail:
PD&MS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experience clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your interest in the role.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight any relevant experience with document management systems and your ability to maintain accurate records, as these are key for us at PD&MS.
Showcase Your Skills: Don’t forget to showcase your skills in MS Office and any document management systems you’ve used. We want to see how you can contribute to our team right from the start!
Be Clear and Concise: When writing your cover letter, be clear and concise about why you’re a great fit for the role. Use specific examples from your past experiences that align with our company values and the responsibilities outlined in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at PD&MS Group
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and systems. Familiarise yourself with common document management software like ProArc, as well as the specific procedures mentioned in the job description. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature made a difference. Whether it was catching an error in documentation or streamlining a filing system, these anecdotes will highlight your suitability for the role.
✨Understand the Company Culture
PD&MS Group values teamwork and individual contributions. Research their core values and think about how you can align your personal values with theirs. Be ready to discuss how you can contribute to their culture of empowerment and engagement during the interview.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company goals. This not only shows your interest but also helps you gauge if the company is the right fit for you. Ask about their approach to document management and how they ensure compliance with quality standards.
