Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist in managing company documents and ensure they are properly controlled and maintained.
- Company: Join PD&MS Group, a leader in engineering solutions for the energy industry.
- Benefits: Enjoy a competitive salary, flexible hybrid working, and full training provided.
- Why this job: Kickstart your career in a supportive environment with opportunities for growth.
- Qualifications: Minimum of 3 Standard Grades at Grade 3 or higher; MS Office skills required.
- Other info: Be part of a diverse team that values individual strengths and promotes inclusivity.
The predicted salary is between 30000 - 40000 £ per year.
PD&MS Group are now looking for an Assistant Document Controller to join our DCC team on a full-time employee basis. This is an entry level role where full training will be provided. Candidates with some previous experience or a qualification in business administration would be preferred. An excellent salary + benefits package is available for the successful candidate. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely.
Role summary
Assisting with the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.
Responsibilities
- Maintaining technical files in line with company procedures
- Formal receipt, issue and control of company documents in line with company procedures
- Maintaining accurate document control records in line with company procedures
- Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
- Assist with management and updating of document folder structure in the system
- Assist with supporting, monitoring and review of Suppliers and Contractors Document Control
- Liaison with client document control departments ensuring client document control procedures are adhered to
- Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
- Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
- Preparation of document transmittals and maintaining precise, auditable records
- Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
- Undertake archiving in accordance with the Quality Management System
- Support and monitor Document Management of the projects
- Receive and control Client supplied, project related documents, in line with Company procedures
- Issue / transmit Company produced, project related documents / deliverables, in line with Company procedures
- Assisting DCC with general day to day administration
- Demonstration of safe approach in working practises
- Encouragement of attention to safety
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the Company Integrated Management System
- Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate PD&MS QHSE principles
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
- Demonstrate PD&MS values
About You
Qualifications
- Minimum of 3 Standard Grades at Grade 3 or higher or equivalent
Experience/ competence
- Competent in the use of MS Office Applications
- Exposure to the use of document management systems e.g. ProArc (preferred)
- Excellent written and spoken English
Personal attributes
Our GENES, our core values, define who we are, what we stand for and how we deliver.
- Go the extra mile
- Empower our people
- Engage our partners
- Step up and deliver
If this sounds like you, then you could be a perfect fit.
About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it's the energy, professionalism and purpose of our people that really makes the difference.
We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they're part of our team and their voices will be heard. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
We're energised by the prospect of operating successfully today, tomorrow and far into the future. But we're also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.
Assistant Document Controller in Aberdeen employer: PD&MS Group
Contact Detail:
PD&MS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Document Controller in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way.
We think you need these skills to ace Assistant Document Controller in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Document Controller role. Highlight any relevant qualifications or experience in business administration, even if it's just a little bit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how you embody our core values. Show us your personality and enthusiasm for joining the DCC team.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key points stand out.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and helps us get to know you better!
How to prepare for a job interview at PD&MS Group
✨Know Your Documents
Familiarise yourself with the types of documents you’ll be handling as an Assistant Document Controller. Understand the importance of document control and how it fits into the company's procedures. This will show your potential employer that you're proactive and ready to dive into the role.
✨Brush Up on MS Office Skills
Since you'll be using MS Office applications regularly, make sure you're comfortable with them. Practice creating spreadsheets, managing data, and drafting documents. Being proficient in these tools will give you a leg up during the interview and demonstrate your readiness for the job.
✨Showcase Your Attention to Detail
In this role, accuracy is key. Prepare examples from your past experiences where your attention to detail made a difference. Whether it’s maintaining records or ensuring compliance with procedures, being able to articulate these instances will highlight your suitability for the position.
✨Emphasise Teamwork and Communication
As you'll be liaising with various departments and clients, showcasing your teamwork and communication skills is essential. Think of examples where you've successfully collaborated with others or communicated effectively to resolve issues. This will align well with the company’s values of engagement and empowerment.