Assistant Document Controller

About The Role

PDMS Group are now looking for an Assistant Document Controller to join our DCC team on a full‑time employee basis. This is an entry level role where full training will be provided. Candidates with some previous experience or a qualification in business administration would be preferred. An excellent salary + benefits package is available for the successful candidate. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely.

Role summary

Assisting with the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.

Responsibilities

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Assist with management and updating of document folder structure in the system
• Assist with supporting, monitoring and review of Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring client document control procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Receive and control Client supplied, project related documents, in line with Company procedures
• Issue / transmit Company produced, project related documents / deliverables, in line with Company procedures
• Assisting DCC with general day to day administration
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PDMS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PDMS values

About You

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent

Experience and Competence

• Competent in the use of MS Office Applications
• Exposure to the use of document management systems e.g. ProArc (preferred)

Personal attributes

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PDMS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PDMS. We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.