Personnel Logistics Coordinator in Aberdeen

About The Role

PD&MS Group are now looking for an experienced Personnel Logistics Coordinator to join our fast‑paced, friendly and supportive trades recruitment team on a full‑time, 3 month fixed term employee basis. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely. Previous offshore recruitment or personnel logistics coordination experience is essential for this role. An immediate start is available.

Role Summary

The Personnel Logistics Coordinator is required to source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.

Responsibilities

• Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore.
• Books and reserves appropriate transport and ensure that all personnel have correct check‑in details and/or mobilisation details.
• Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore.
• Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location.
• Ensures competency records remain up to date and renewals are advised in adequate time.
• Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issue to clients and projects, as appropriate.
• Ensures all offshore and site based personnel receive appropriate inductions and pre‑job briefs prior to mobilisation.
• Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation.
• Participates in an out of hours On‑Call rota service.
• Creating, maintaining and updating trade personnel files.
• Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team.
• Tracks training expiry dates, and ensures renewals are completed/arranged within a timely manner.
• Provide information for internal and external audits as required.
• Assist with recruitment of competent, qualified offshore and site based trades personnel as per advised requirements and through formal approval channels.
• Liaise with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements.
• Raising and issuing Service Agreements, ensuring renewals are issued in a timely manner.
• Ensure contractor company details and insurance certificates remain up to date and are recorded on file.
• Ensure pre‑employment requirements are met, including reference and other background checks.
• Ensure end of trip personnel reviews are conducted and saved to file.
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
• Adherence to the Company Integrated Management System.
• Compliance with Quality Assurance, Health and Safety and Environmental Policies.
• Demonstrate and promote PD&MS QHSE principles and lead by example.

About You

Qualifications

• HNC in a technical, business or administration subject.
• Educated to National 5 level or equivalent with a pass in English.

Experience / competence

• Demonstrable experience in a similar role.
• Competent in the use of MS Office applications.
• Experience in recruitment of trade personnel.
• Excellent written and spoken English.

Personal attributes

Our GENES, our core values, define who we are, what we stand for and how we deliver:

• Go the extra mile.
• Empower our people.
• Never get complacent.
• Engage our partners.
• Step up and deliver.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full‑service provider committed to supporting the energy transition, we deliver high‑quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference. We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.