At a Glance
- Tasks: Manage diaries, coordinate meetings, and support the CFO in various projects.
- Company: Join a fast-growing private equity firm in Mayfair with a dynamic, non-hierarchical team.
- Benefits: Enjoy a competitive salary, generous bonuses, healthcare, and even a company ski trip!
- Why this job: Be part of an entrepreneurial environment with opportunities for long-term career growth.
- Qualifications: 2-5 years in finance, with experience as an Executive Assistant; strong communication skills required.
- Other info: Office-based role with occasional flexibility; ideal for those seeking a vibrant team culture.
The predicted salary is between 36000 - 52000 £ per year.
EA & Office Manager Job Description
Marcilly Recruitment\’s client, a rapidly growing private equity firm in Mayfair, is seeking an EA & Office Manager to join their high-calibre, non-hierarchical team. This is an amazing opportunity to join highly regarded figures in the industry whilst the firm is still in its early stages. There will be long-term career growth within the investment firm, working across their operations and administrative function in an entrepreneurial environment with a dynamic team.
EA & Office Manager Benefits:
Salary: £45K – £65K
Benefits: generous discretionary bonus; pension; healthcare; profit share scheme; company ski trip; life assurance 25 days holiday
Hours: 09:00 – 17:30
Location: Mayfair – five days a week with occasional flex if needed
Start date: ideally ASAP but happy to wait a notice period
EA & Office Manager duties will include but are not limited to:
- Day-to-day diary management for the CFO and senior members of the investment team
- Setup external meetings, along with meeting room preparation
- Provide secretarial support to a range of committee meetings, including diarising them, coordinating attendance, booking rooms, arranging room set-ups, arranging refreshments as required
- Event planning – both internal and external. Including international client events and travel
- Coordinating international travel, creating itineraries, booking hotels, flights and visa applications
- Expenses and finance management
- Print, compile and prepare materials in advance of all meetings
- Working with facilities in order to ensure the office is well looked after
- Supporting the CFO in office projects
- Assisting in company marketing materials, company newsletter and social media
- Client gifting and marketing initiatives
- CRM management
- Helping to manage the operations of the firm such as HR admin, systems and processes, hiring, technology
- Preparing board packs and investment packs
- Support with office management and meeting and greeting visitors
- Investor relations support
- Team support when needed
The EA & Office Manager requirements:
- 2-5 years of professional experience, with at least two years working in finance
- Experience of working as a Team / Personal or Executive Assistant before
- The ability to follow instructions carefully and provide clear, confident communication both internally and externally
- Proactive, able to organise and prioritise a varied workload, and meet deadlines
- Calm under pressure
- Exceptional attention to detail whilst always maintaining the highest standards
- Able to work with a high degree of autonomy and independence
- Be flexible and able to undertake additional or alternative tasks and duties
- Be able to maintain the highest degree of confidentiality and discretion
- Highly proficient in Microsoft Office
- Desire to work in a collegiate and dynamic team, to be a true team player
- Extremely resourceful, resilient and adaptable
- Strong educational background with a degree or strong A levels highly desirable
The successful EA & Office Manager must have 1-2 years of experience working within financial services, ideally private equity.
Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business support and private household recruitment across Europe and the Middle East.
Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each candidate individually. If you have not heard from Marcilly Recruitment within five working days, then sadly your application has been unsuccessful.
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EA & Office Manager employer: PCRecruiter - Recruitment Software & Applicant Tracking System
Contact Detail:
PCRecruiter - Recruitment Software & Applicant Tracking System Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA & Office Manager
✨Tip Number 1
Familiarise yourself with the private equity sector. Understanding the nuances of this industry will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in finance and private equity. Attend industry events or connect on platforms like LinkedIn to gain insights and potentially get referrals that could boost your application.
✨Tip Number 3
Showcase your organisational skills by preparing for potential interview scenarios. Think about how you would manage multiple tasks, such as diary management and event planning, and be ready to discuss these examples.
✨Tip Number 4
Research the company culture of the firm you're applying to. Understanding their values and work environment can help you tailor your approach and show that you're a great fit for their team.
We think you need these skills to ace EA & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in finance and as an EA or Office Manager. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the duties listed, such as diary management and event planning.
Highlight Soft Skills: In your application, emphasise your soft skills like communication, organisation, and attention to detail. These are crucial for the EA & Office Manager role and should be evident in your examples.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at PCRecruiter - Recruitment Software & Applicant Tracking System
✨Showcase Your Organisational Skills
As an EA & Office Manager, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised events or managed complex schedules in the past. This will demonstrate your capability to handle the demands of the role.
✨Demonstrate Proactive Communication
Clear and confident communication is key in this position. During the interview, practice articulating your thoughts clearly and ask insightful questions about the company and its operations. This shows that you are engaged and proactive.
✨Highlight Your Attention to Detail
Attention to detail is essential for an EA & Office Manager. Bring up specific instances where your meticulous nature has led to successful outcomes, such as error-free reports or well-executed events. This will help illustrate your fit for the role.
✨Express Your Adaptability
The dynamic environment of a private equity firm requires flexibility. Be ready to discuss how you've adapted to changing priorities or unexpected challenges in previous roles. This will show that you can thrive in a fast-paced setting.