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- Tasks: Manage and organise project documents for major installations, ensuring quality and compliance.
- Company: Join Otis, a global leader in elevators and escalators with a commitment to innovation.
- Benefits: Strong salary, career progression, and access to funded study schemes.
- Why this job: Be part of a diverse team making an impact on iconic projects worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Dynamic work environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Otis is seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Location: Otis Vantage London, 10th Floor, Great West Road, Brentford, TW8 9AG, UK.
Day-to-day Responsibilities:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department SharePoint
- Other project administration tasks as needed
Qualifications and Skills:
- Strong administrative or archivist background
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- Ability to commute as needed to construction sites in central London and infrequently across the country
What We Can Offer:
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
Document Controller - Major Projects in Brentford employer: PC HELP, a.s.
Contact Detail:
PC HELP, a.s. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Major Projects in Brentford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current Otis employees on LinkedIn. A friendly chat can sometimes lead to job opportunities that aren't even advertised!
✨Tip Number 2
Prepare for interviews by researching Otis and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your document control skills! Familiarise yourself with tools like Asite and Aconex. Being able to demonstrate your proficiency in these systems during an interview will definitely give you an edge.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Otis team!
We think you need these skills to ace Document Controller - Major Projects in Brentford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with our needs!
Showcase Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you’ve used macros or other advanced features, let us know! This will help us see your technical capabilities.
Attention to Detail is Key: In your application, demonstrate your attention to detail. You can do this by ensuring there are no typos or formatting issues in your documents. Remember, we value precision in document control!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at PC HELP, a.s.
✨Know Your Documents Inside Out
Make sure you’re familiar with the types of documents you'll be handling, like contract documents and technical libraries. Brush up on your knowledge of document control protocols and the specific systems mentioned in the job description, such as Asite and Aconex.
✨Show Off Your IT Skills
Since strong IT skills are crucial for this role, be prepared to discuss your experience with MS Word, Excel (especially macros), and SharePoint. You might even want to bring examples of how you've used these tools effectively in past roles.
✨Demonstrate Attention to Detail
This position requires excellent attention to detail, so be ready to provide examples of how you've ensured accuracy in your previous work. Consider discussing a time when your meticulousness made a significant difference in a project.
✨Be Ready for Flexibility
The job mentions the need for adaptability to changing requirements. Think of instances where you've successfully navigated changes in priorities or processes, and be prepared to share those stories during your interview.
