Senior Payroll Administrator

The main purpose of this role is to lead on the operation of the company’s pension schemes and to co-ordinate employee and employer payments. You will be responsible for the administration of all pension payments and reporting requirements for LGPS and NHS pension schemes. You will also support with Expenses administration and oversee the administration of the company’s death in service insurance and other employee benefits.

Main Duties

• To lead on the administration of the company personal pension scheme, which will include setting up new employees in line with auto enrolment deductions. To ensure compliance with the most recent Auto-Enrolment Legislation and liaise with the scheme actuary and Trustees in relation to the tri-annual actuarial valuation.
• Monitor changes in employee job roles, hours and salary to satisfy conditions for Auto Enrolment.
• To act as the main point of contact for all Pension Schemes. This includes LGPS and NHS schemes.
• To manage the administration of all Pension Schemes transferring in or out under TUPE regulations and liaising with HR director and payroll manager to ensure pensions are set up for all new employees, including staff TUPE’d from other employers.
• To liaise with new employers regarding any individuals due to TUPE and to ensure that the appropriate administration work is completed.
• Maintain Public Sector Contracts and ensure Legislative changes are followed. Ensure Payments and reporting schedules are strictly adhered to.
• To manage the general pension administration for all services in conjunction with external project administrators, advisors, actuaries and solicitors, providing ad-hoc data as required.
• To be responsible for managing of the Life Assurance Scheme, providing data for the trustees where necessary. To liaise with beneficiaries of the scheme in a professional, sensitive manner.
• To provide Employee Benefits data for the annual Life Assurance renewal process for all relevant policies via the insurance brokers.
• Acting as liaison for employee claims within the benefits system and managing such claims to completion.
• Working within a team and assisting other team members. To work closely with members of the payroll team and payroll manager to manage all pension-related enquiries including complaints, queries and retirement applications where applicable.
• To use the iTrent payroll system to monitor ongoing cases and for payment of benefits.
• Maintain the Scheme database information to ensure it is accurate and up to date.
• To assist the Payroll Manager the management and reporting of P11 D’s and PSA’s.
• Dealing confidently and positively with pension and tax related queries from pension scheme managers and other contacts.
• Checking and authorising other team member’s work and giving development support and mentoring to less experienced colleagues.
• Work with technical colleagues on changes to legislation, regulation or systems affecting the scheme.
• Provide ‘on the job’ training to administration staff as required in order to ensure a sufficient pool of trained resource.
• Actively engage with employees nearing retirement to provide guidance and support leading up to retirement.

General Duties:

• To complete and submit an accurately completed timesheet on a weekly basis.
• To carry out all work in a manner consistent with the aims of the project and service principles of the company.
• To comply with and implement the Equal Opportunities Policy.
• To maintain confidentiality at all times, in accordance with the agreed policy.
• To observe any written policies, procedures and guidelines for good practice.
• To prepare management reports on a monthly basis and to attend regular management meetings.
• Any other duties as required.

Hours of Work:

37.5 hours per week Monday to Friday. Normal hours of work will be agreed with your manager to be worked between 8am and 5pm and to be worked flexibly dependent upon the requirements of the organisation and the department.

Bank Holidays:

An enhancement is paid for working at Christmas and New Year. We do not pay enhancements for working evenings, weekends or any other public holiday.

Holidays:

25 days plus 8 statutory days pro rata.

Disclosure Checks:

All appointments will be subject to DBS enhanced disclosure and ISA checks.

Probationary Period:

The first four months will constitute a probationary period. After the probationary period has been satisfactorily completed your further employment will be confirmed. Upon successful completion of your probationary period you will be entitled to a one off £100 bonus pro rata (subject to tax), providing all induction processes have been completed satisfactorily and upon completion and submission of you end of probationary review paperwork.

Pension:

Auto-enrolment pension scheme with the People’s Pension.

Life Assurance:

Staff become members of a non-contributory group life assurance scheme after 6 months’ employment. This scheme provides a death in service benefit of two time’s annual salary. Participation in this scheme is subject to the terms and conditions which are amended from time to time. We reserve the right to discontinue, vary or amend the life assurance scheme at any time, with reasonable notice to you.