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For Companies At a Glance
- Tasks: Manage payroll and pensions, ensuring compliance with legal and financial standards.
- Company: Join a charity rooted in Vincentian values, making a positive impact since 1633.
- Benefits: Enjoy personal development support, flexible working, and a commitment to equal opportunities.
- Other info: Must uphold the charity's values and maintain confidentiality in all tasks.
- Why this job: Be part of a mission-driven team, enhancing your skills while contributing to meaningful social change.
- Qualifications: Professional payroll qualification and experience in payroll and pension administration required.
PURPOSE AND SCOPE OF THE ROLE:
Have you got what it takes to succeed The following information should be read carefully by all candidates.
A stand-alone role to administer the payroll and pension scheme(s), complying with all the legal and financial implications.
This is an office based role, working 18 hours a week
DUTIES:
* To ensure that all data is accurately input into the payroll system in accordance with statutory and contractual obligations and timescales.
* To ensure all staff records held comply with the rules of the Data Protection Act.
* To provide monthly payroll(s), adhering to all tax and national insurance legislation, ensuring the payroll is produced on the dates laid out in the employees’ contracts.
* To administer the pension scheme(s), complying with all regulations and deadlines.
* To be responsible for the processing of appropriate documentation relating to changes in individuals’ scheme membership status, the notification to the pension scheme administrators of amendments to members’ records and the preparation and submission of pension scheme returns, including contribution and salary data.
* Provision of guidance and relevant calculations on all pension-related issues.
* To liaise with staff and appropriate stakeholders including external bodies regarding payroll and pension queries.
* To provide employment statistics to Government departments.
* To ensure that all accounts are reconciled and that variances are investigated and corrected.
* To ensure that expenses are paid in a timely manner and that all appropriate systems are maintained.
* To provide financial information on the payroll to the Business Executive Officer as required.
* Prepare reports by compiling summaries of earnings, taxes and deductions.
* To ensure that there is good day-to-day communication between Payroll and Human Resources and other departments.
* To produce year end returns, and staffing budgets on an annual basis.
* To undertake audit checks ensuring accuracy and to ensure that variances are reviewed to comply with audit requirements.
* To administer Family Tax Credit and Council Tax payments when required.
* To keep abreast of Employment Law, and amend payroll processes accordingly, as required.
* To keep meticulous records regarding staff, in order to implement new legislation.
* To maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
* Any other duties required by the line manager that are commensurate with the job.
Additional duties:
* To maintain a flexible and confidential approach to the role.
* To be supported and enabled in personal development through annual appraisal and regular supervision.
* The post holder must at all times carry out their responsibilities with due regard to the Charity’s Equal Opportunities Statement.
* Work in line with the Charity’s Safeguarding People from Abuse Policy and Whistle Blowing Policy to ensure that people are kept safe at all times.
* The post holder must carry out their responsibilities with due regard to the non-smoking environment of the Charity.
Person Specification:
Work experience/ Knowledge
Professional payroll qualification (CIPP or equivalent)
Experienced payroll practitioner, including experience of running an end to end payroll process.
Experience in administering pension processes.
Knowledge of pension regulations, employment tax and Government initiatives e.g., auto enrolment, apprenticeship levy.
Up to date knowledge of current payroll and pension processes and legislation.
Proficient in the use of the SAGE Payroll and Pension module.
Skills and Abilities
Excellent communication skills (written and verbal).
Excellent organisational and interpersonal skills.
Customer focused.
Ability to work in a fast paced environment and under pressure with strict deadlines.
Attention to detail and diligent approach to work.
Excellent IT and MS skills in particular MS Excel and Word.
Excellent standard of numeracy.
Self-motivated and able to work independently.
Ability to prioritise and confidently make decisions
Payroll & Pensions Manager employer: Payroll Elite
Contact Detail:
Payroll Elite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll & Pensions Manager
✨Tip Number 1
Familiarise yourself with the latest payroll and pension regulations, especially those relevant to charities. This knowledge will not only help you in interviews but also demonstrate your commitment to staying updated in this field.
✨Tip Number 2
Network with professionals in the payroll and pensions sector. Attend workshops or join online forums where you can discuss best practices and gain insights that could be beneficial during your application process.
✨Tip Number 3
Showcase your proficiency in SAGE Payroll and Pension modules by seeking out opportunities to use these systems in practical settings. This hands-on experience can set you apart from other candidates.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle specific payroll scenarios or challenges. Being able to articulate your problem-solving skills will impress hiring managers.
We think you need these skills to ace Payroll & Pensions Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Payroll & Pensions Manager position. Tailor your application to highlight how your experience aligns with the specific duties mentioned in the job description.
Highlight Relevant Experience: In your CV and cover letter, emphasise your professional payroll qualifications and any relevant experience you have in administering payroll and pension processes. Be specific about your achievements and how they relate to the role.
Showcase Your Skills: Make sure to demonstrate your excellent communication, organisational, and IT skills, particularly your proficiency in SAGE Payroll and MS Excel. Provide examples of how you've used these skills in previous roles to manage payroll effectively.
Personalise Your Application: Address your application to the hiring manager if possible, and include a brief statement about why you are interested in working for this charity. Mention your understanding of their values and how you can contribute to their mission.
How to prepare for a job interview at Payroll Elite
✨Know Your Payroll and Pension Regulations
Make sure you brush up on the latest payroll and pension regulations before your interview. Being able to discuss current legislation, such as auto enrolment and the apprenticeship levy, will show that you're knowledgeable and serious about the role.
✨Demonstrate Attention to Detail
Given the nature of the job, attention to detail is crucial. Prepare examples from your past experience where your diligence led to accurate payroll processing or successful compliance with regulations. This will highlight your suitability for the role.
✨Showcase Your Communication Skills
As a Payroll & Pensions Manager, you'll need to liaise with various stakeholders. Be ready to discuss how you've effectively communicated complex information in previous roles, whether it was through reports, presentations, or one-on-one discussions.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills under pressure. Think of situations where you had to manage tight deadlines or resolve discrepancies in payroll data, and be prepared to explain your thought process and actions.