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- Tasks: Manage payroll for 400 staff and support HR operations.
- Company: Join a leading organisation in the Education sector focused on employee wellbeing.
- Benefits: Enjoy hybrid working, 25 days annual leave, free gym access, and subsidised social events.
- Why this job: Be part of a supportive team that values accuracy and employee development.
- Qualifications: 2 years of payroll experience and strong IT skills required.
- Other info: Opportunity to work in a professional environment with a focus on employee health.
The predicted salary is between 28800 - 43200 £ per year.
Our client within the Education sector is now looking for a Payroll & HR Assistant who will be responsible for processing their monthly payroll for approximately 400 staff. Hybrid working - 4 days per week in the office. The Payroll and HR Assistant plays a key role in the smooth running of the Trust's payroll and HR operations. You will be responsible for managing the end-to-end payroll process for all staff, ensuring accuracy, timeliness, and compliance. In addition, you will support the HR Manager with a range of administrative tasks across the employee lifecycle, from recruitment and onboarding through to leavers' processes. Reporting to the HR Manager.
MAIN TASKS AND RESPONSIBILITIES INCLUDE:
- Payroll
- Manage and process the monthly payroll for approximately 400 monthly staff across four schools.
- Ensure accurate recording of contractual changes, new starters, leavers, absences, and statutory payments (e.g., SSP, SMP, SPP).
- Administer pension contributions and liaise with Teachers’ Pensions and Local Government Pension Scheme (LGPS). Submit RTI reports to HMRC and ensure compliance with all statutory reporting requirements.
- Prepare payroll reports and data summaries for internal use and audits. Ensure payroll deadlines are met, and staff are paid accurately and on time.
- Maintain up-to-date payroll records and ensure confidentiality and data integrity. Deal with all payroll and pension related queries.
- Support with recruitment administration including drafting job adverts, coordinating interviews, and processing pre-employment checks.
- Prepare offer letters and contracts for new staff.
- Support the onboarding and induction process for new employees.
- Maintain accurate and up-to-date HR records, personnel files, and HRIS data. Process leaver documentation and exit procedures.
- Assist with the coordination of training and development activities. Respond to general HR enquiries and provide first-line support to staff.
- Accurately draft employment documents, such as pay award or change of terms letters, and action the resulting changes to terms and conditions or pay on the Trust’s HR system.
- Overseeing the HR email inbox, responding to queries in a professional and approachable manner.
- Monitor attendance levels, ensuring forms are submitted in a timely manner, identify when triggers have been met and supporting managers with suitable interventions. Escalating as appropriate.
- Supporting actions relating to training and CPD, including the annual safeguarding declarations.
- To respond to day-to-day queries for employees relating to their employment. Support the preparation of routine metrics and the annual staff workforce CENSUS.
- While every effort has been made to explain the post's main duties and responsibilities, each individual task undertaken may not be identified.
- Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.
- Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.
- Must have 2 years end to end payroll experience.
- Strong IT skills, including Microsoft Excel and HR/payroll systems.
- Good administrative and organisational skills with the ability to prioritise workloads.
- High level of accuracy and attention to detail.
- Discreet and professional approach to handling confidential information.
- Good attention to detail and ability to meet strict deadlines.
- Able to maintain strict confidentiality.
- LGPS.
- 25 days annual leave.
- Free gym.
- Professional, and fit for purpose working environments.
- Free use of a range of sports and leisure facilities including a fully equipped gym.
- Occupational health & counselling support.
- Free flu jabs.
- Subsidised social events.
Payroll & HR Assistant employer: Payroll Elite
Contact Detail:
Payroll Elite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll & HR Assistant
✨Tip Number 1
Familiarise yourself with payroll software and HR systems commonly used in the education sector. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the education sector, especially those working in HR and payroll. Attend relevant workshops or webinars to gain insights and make connections that could lead to job opportunities.
✨Tip Number 3
Prepare to discuss specific examples of how you've handled payroll processes and HR administrative tasks in your previous roles. Highlighting your experience with compliance and accuracy will show you're a strong fit for this position.
✨Tip Number 4
Research the Trust's values and mission. Tailoring your conversation to align with their goals during the interview can demonstrate your genuine interest in the role and the organisation.
We think you need these skills to ace Payroll & HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in payroll and HR administration. Emphasise your end-to-end payroll experience and any specific software you have used, such as HR/payroll systems.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the role, particularly your attention to detail and ability to handle confidential information.
Showcase Relevant Skills: In your application, clearly outline your strong IT skills, especially in Microsoft Excel. Mention any experience you have with managing payroll processes and supporting HR functions, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your application is professional and free from typos, as accuracy is essential in payroll and HR roles.
How to prepare for a job interview at Payroll Elite
✨Know Your Payroll Basics
Brush up on your payroll knowledge, especially the end-to-end process. Be prepared to discuss how you ensure accuracy and compliance in payroll processing, as this is crucial for the role.
✨Showcase Your IT Skills
Highlight your proficiency in Microsoft Excel and any HR/payroll systems you've used. Consider preparing examples of how you've used these tools to improve efficiency or accuracy in previous roles.
✨Demonstrate Attention to Detail
Since the role requires a high level of accuracy, be ready to provide examples of how you've maintained attention to detail in your work. Discuss any processes you've implemented to minimise errors.
✨Prepare for HR Scenarios
Think about common HR scenarios you might face, such as handling employee queries or managing recruitment tasks. Prepare to discuss how you would approach these situations professionally and effectively.
