Payroll Benefits Manager

MAIN PURPOSE OF ROLE

This is a 6 month fixed term contract. As part of the People Team, reporting directly to the Chief People Officer, and working closely with the Head of People, North, the Payroll, Benefits and People Administration Manager is responsible for the timely, accurate and compliant end to end processing of people administration across the PayPoint Group (c950 employees), 2 employee payrolls and associated benefits administration covering c500 employees and a pensioner payroll. As subject matter expert, the Payroll, Benefits & People Administration Manager will lead a team of 4 administrators to deliver an efficient, accurate and timely service and provide expert advice and guidance to the wider People Team and colleagues from around the business. This role is hybrid with a minimum of 3 days a week in the office in Liverpool City Centre with the ability to work 1 day per week from the Haydock office.

MAIN RESPONSIBILITIES

• Leadership of the People Payroll & Administration Team to ensure delivery of an efficient, accurate and customer focused people administration service covering the entire employee lifecycle.
• Timely and accurate end to end processing of all payroll input including overtime, on-call, salary changes; salary deductions; sales commissions, tax code changes, pension deductions, childcare vouchers, bonus payments, SMP, SSP & Student loans.
• Timely and accurate end to end processing of the pensioner payroll.
• Completing the payroll reconciliations and ensuring that any differences can be justified, liaising with finance as required.
• Production of all payslips, P45’s, P60s and P11Ds.
• Accurate and timely administration of all benefits including pension plans, medical plans, cycle to work scheme, holiday buy scheme and reward and recognition.
• Accurate and timely administration and processing of employee equity plans including the Share Incentive Plan, Deferred Annual Bonus Scheme and the Long-Term Incentive Plan.
• Liaise with HMRC on all matters of National Insurance liability, tax and end of year returns (P11D, P35, P14/P60, PSA, Class 1A NICs, Taxed Award Scheme, Dispensations etc) relating to remuneration.
• Ensure that all HMRC and statutory requirements are met including Pensions Auto Enrolment and Real Time Information.
• Ensure all end of year returns are sent to HMRC accurately and on-time to ensure penalties and fines are not incurred i.e. P14s, P35, P11D(b) etc.
• Prepare and submit annual PAYE Settlement Agreements to HMRC according to statutory deadlines.
• Ensure data integrity is maintained with the HR system, Sage People, as the source of truth.
• Liaise with the payroll software provider and ensuring that all software upgrades are tested and installed correctly.
• Provide accurate management reporting including gross to net, reconciliation and headcount reporting.
• Ensure the effective handling and resolution of all payroll related queries.
• Support of internal and external audits.
• Producing monthly, annual and ad hoc reporting on anything people related including gender pay gap reporting, CEO ratio calculations, Annual Report disclosures and key HR metrics.
• Supporting the Reward Business Partner and other members of the People Team as required.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential:

• Payroll qualification or at least 4 - 5 years experience managing all aspects of payroll, including month to month reconciliation, in-year forms and end of year documentation.
• Strong payroll and HR systems knowledge with experience of Sage 50 Payroll.
• Excellent level of MS Excel and Word.
• Excellent knowledge of HMRC and other payroll related statutory requirements.
• Experience of benefits administration.
• Experience of company share scheme administration.
• Experience of leading and managing a small team.

Desirable:

• Member of the CIPP.
• Knowledge of process improvement methodologies such as Lean.

Person Specification:

• Excellent attention to detail and accuracy.
• Highly numerate.
• Used to working to deadlines in a calm and organised manner, able to deliver under pressure.
• Rolls sleeves up to get things done.
• Excellent time management skills with the ability to multi-task and reprioritise tasks when necessary.
• Exemplary level of personal discretion and confidentiality.
• Able to build strong relationships both internally and externally.
• Strong process and improvement mindset, constantly seeking to improve and develop processes.
• Approachable and friendly.
• High levels of personal commitment.