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- Tasks: Manage the front desk, greet guests, and perform administrative tasks.
- Company: Join a dynamic team where your role is vital to our operations.
- Benefits: Enjoy a part-time schedule with a fixed-term contract and a friendly work environment.
- Why this job: Be the face of the company and enhance your customer service skills in a supportive setting.
- Qualifications: Previous receptionist experience and proficiency in Microsoft Office are essential.
- Other info: This role runs from April 2025 to April 2026, Monday to Friday.
We are looking for a Receptionist to help manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. This role is a fixed term contract role for 12 months.
Working pattern: Monday – Friday 8.30am – 1pm.
As our Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
Responsibilities- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Update calendars and schedule meetings
- Perform other clerical receptionist duties such as filing, photocopying
- Process outbound post and sort incoming post
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
Receptionist Part Time FTC employer: PayPoint plc.
Contact Detail:
PayPoint plc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Part Time FTC
✨Tip Number 1
Familiarise yourself with our company culture and values. As a Receptionist, you'll be the first point of contact for visitors, so understanding how we operate will help you convey the right message and create a welcoming atmosphere.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since you'll be handling phone calls and emails, being articulate and clear will make a great impression on potential employers and show that you're ready for the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for a typical day as a Receptionist. This will not only help you understand the role better but also showcase your proactive approach during any interviews.
✨Tip Number 4
Be prepared to discuss how you would handle various scenarios that may arise at the front desk, such as dealing with difficult visitors or managing multiple tasks at once. This will highlight your problem-solving abilities and customer service attitude.
We think you need these skills to ace Receptionist Part Time FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Receptionist or in similar roles. Emphasise your customer service skills, proficiency in Microsoft Office, and any administrative tasks you've handled.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you're the perfect fit for this role. Mention your ability to handle emergencies and your organisational skills, as these are key for a Receptionist.
Highlight Relevant Skills: In your application, specifically mention skills like multitasking, time management, and communication. These are crucial for managing front desk activities and providing excellent customer service.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is important for a Receptionist role.
How to prepare for a job interview at PayPoint plc.
✨Show Your Customer Service Skills
As a Receptionist, you'll be the first point of contact for visitors. Make sure to highlight your customer service experience during the interview. Share specific examples of how you've handled difficult situations or provided excellent service in the past.
✨Demonstrate Organisational Abilities
The role requires strong organisational skills. Be prepared to discuss how you manage your time and prioritise tasks. You might want to mention any tools or methods you use to stay organised, such as calendars or task management apps.
✨Familiarise Yourself with the Company
Research the company before your interview. Understand their values, mission, and any recent news. This will not only help you answer questions more effectively but also show your genuine interest in the role and the organisation.
✨Prepare for Common Receptionist Scenarios
Think about common situations a Receptionist might face, such as handling multiple phone calls or dealing with an upset visitor. Prepare responses on how you would handle these scenarios, demonstrating your problem-solving skills and calmness under pressure.
