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- Tasks: Support the Grants, Networks & Learning team with administration, finance, and event coordination.
- Company: Join the Paul Mellon Centre, a hub for innovative research and scholarship in British art.
- Benefits: Enjoy flexible working arrangements and a competitive salary of £26,000–£29,000 per annum.
- Why this job: Be part of a vibrant community that connects art enthusiasts and supports groundbreaking research.
- Qualifications: Administrative skills and a passion for British art are essential; experience is a plus.
- Other info: This is a full-time, fixed-term role based in London, with opportunities for remote work.
The predicted salary is between 26000 - 29000 £ per year.
Who Are You?
Do you have the administrative skills and aptitude to support a complex programme of funding, networking and learning activities? The Paul Mellon Centre for Studies in British Art (PMC) is looking for an Administrative Assistant (Grants, Networks & Learning) to help support the delivery of its programmes.
Who We Are
As a research centre and educational charity, PMC aims to generate original, inclusive and creative thinking and scholarship on British art, understood in its most diverse and expansive contexts. We host and support a thriving programme of research events. We publish innovative books and a wide range of digital outputs, including our prize-winning journal British Art Studies. We pursue individual and collaborative research projects. With our grants and fellowships programme, we sustain the most exciting and original work in British art and visual culture. We make our specialist archives and library accessible to a growing public, at Bedford Square and beyond. We deliver teaching and learning programmes and run networks that connect researchers and professionals.
About the Role
PMC is looking for an Administrative Assistant to support the Grants, Networks & Learning team.
The programmes of activity and funding run by the PMC’s Grants, Networks & Learning team are aimed at engaging, sustaining and developing individuals involved with British art history and culture at different stages of their lives. Our grants and fellowships support new research in British art and architectural history and of British visual culture understood more broadly. Every year we award £1 million across a variety of funding opportunities to individuals and organisations, distributed through two rounds of grant making in the spring and autumn. PMC’s Networks are aimed at creating opportunities for those engaged in the field of British art to connect with one another, whether as researchers, curators or arts professionals, thus helping to develop their knowledge and skills, and share their learning. Supported Networks currently include the Doctoral Researchers Network (DRN), Early Career Researchers Network (ECRN) and the British Art Network (BAN), a subject-specialist network supported by PMC in partnership with Tate. The Learning programme is designed to help every young person (14yrs – 24yrs) who wants to engage with, and learn more about, British art, and endeavours to spark that interest amongst young people who do not yet know how British art may speak to their individual lives and experiences.
Salary will be in the range of £26,000–£29,000 per annum depending on experience.
This post is a fixed-term contract for a minimum period of twelve months, full-time and the hours of work are thirty-five per week.
Applicants will be expected to work on site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by PMC.
Key responsibilities include: Administration and Finance
The successful applicant will:
- support the team in scheduling meetings, including with external stakeholders and partners, and help prepare papers and other materials
- help process invoices/reimbursements
- support the Grants & Fellowships Manager in processing and archiving grant applications
Membership and Participation
The successful applicant will:
- support the Networks & Learning Administrator in maintaining the membership databases and mailing lists for all the networks and learning programmes, and process membership applications
- work with the Networks and Learning Administrator to maintain the online member directory on the BAN website
- support the Grants & Fellowships Manager in processing applications
Websites and Communications
The successful applicant will:
- support the team in the preparation and delivery of information on Grants, Networks & Learning programmes and activities for the PMC website
- help prepare and deliver material in support of Networks’ social media presence and marketing mechanisms (including LinkedIn, Mailchimp)
- provide support on the maintenance and smooth running of the separate BAN website
Events and Activities
The successful applicant will:
- where required provide additional support in the delivery of events, activities, academic programmes and residential programmes organised by Grants, Networks & Learning
- support the Grants & Fellowships Manager in organising travel and accommodation for members of the biannual assessment panels
Full details including job description can be found on the Paul Mellon Centre website.
Administrative Assistant employer: PAUL MELLON CENTRE FOR STUDIES IN BRITISH ART
Contact Detail:
PAUL MELLON CENTRE FOR STUDIES IN BRITISH ART Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the Paul Mellon Centre's mission and current programs. Understanding their focus on British art and visual culture will help you align your skills and experiences with their goals during any discussions.
✨Tip Number 2
Network with professionals in the field of British art and culture. Attend relevant events or join online forums to connect with individuals who may have insights into the role or the organization, which can give you an edge.
✨Tip Number 3
Highlight your organizational and administrative skills in conversations. Be prepared to discuss specific examples of how you've successfully managed schedules, processed invoices, or maintained databases in previous roles.
✨Tip Number 4
Stay updated on the latest trends in British art and educational initiatives. This knowledge will not only demonstrate your passion for the field but also show that you're proactive and engaged, qualities that are highly valued in this role.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities of the Administrative Assistant position. Highlight your relevant administrative skills and experiences that align with the tasks mentioned.
Tailor Your CV: Customize your CV to reflect your experience in administration, finance, and support roles. Emphasize any previous work related to grants, networks, or learning programs, as well as your ability to manage databases and communications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for British art and culture. Explain how your skills can contribute to the PMC's mission and detail specific examples of your past experiences that demonstrate your suitability for the role.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at PAUL MELLON CENTRE FOR STUDIES IN BRITISH ART
✨Show Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you successfully managed schedules, processed invoices, or maintained databases, as these are key responsibilities for the role.
✨Understand the Organization's Mission
Familiarize yourself with the Paul Mellon Centre's goals and programs. Demonstrating knowledge about their focus on British art and culture will show your genuine interest in the position and how you can contribute to their mission.
✨Prepare for Team Collaboration Questions
Since the role involves working closely with various team members and external stakeholders, be ready to answer questions about your teamwork and communication skills. Share examples of how you've effectively collaborated in past roles.
✨Discuss Flexibility and Adaptability
Given the potential for remote work and flexible arrangements, be prepared to discuss your adaptability in different work environments. Share experiences where you successfully adjusted to changing circumstances or took initiative in a dynamic setting.
