At a Glance
- Tasks: Manage daily admin tasks and support various departments in a dynamic office.
- Company: Join a supportive team that values organisational excellence.
- Benefits: Competitive salary, training opportunities, and a professional work environment.
- Other info: Full-time, permanent position with opportunities for career advancement.
- Why this job: Perfect for detail-oriented individuals looking to grow their admin skills.
- Qualifications: Proven office experience and strong Microsoft Office skills required.
The predicted salary is between 24500 - 30000 € per year.
We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a vital role in maintaining smooth office operations, managing administrative tasks, and supporting various departments. This position offers an excellent opportunity for individuals with strong organisational skills and proficiency in office software to contribute to a dynamic work environment.
Duties
- Manage day-to-day administrative tasks including filing, data entry, and document management.
- Maintain and update records using Microsoft Office and Insight Legal software.
- Utilise Insight for invoicing, expense tracking, and financial record keeping.
- Daily and Monthly reconciliation of office and client accounts.
- Completing Legal Aid Reports and submitting same for payment and thereafter making payment to all relevant parties.
- Liaising with the Law Society for audits and inspections on compliance and procedures.
- Chasing outstanding Accounts and issuing Small Claim proceedings if necessary (debt recovery).
- Support the team with general clerical duties including photocopying, scanning, and mail distribution.
- Closing and archiving files upon completion and arranging destruction of same after retention periods are complete.
- Assisting with typing dictation and answering incoming calls.
- Ensure the office remains organised, tidy, and well-stocked with necessary supplies.
- Cash handling.
- Perform data entry tasks accurately and efficiently to support various organisational needs.
- Compliance with GDPR guidelines.
Requirements
- Proven office experience or administrative experience is essential.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel).
- Experience with Insight Legal accounts system would be an advantage.
- Good typing speed and accuracy for data entry tasks.
- Demonstrated ability to communicate professionally via phone and email.
- Attention to detail and a proactive approach to problem-solving.
- Prior clerical experience. Training will be provided where necessary on Insight software.
This role offers a supportive environment where organisational excellence is valued and encouraged. We welcome applications from motivated individuals eager to utilise their administrative skills within a professional setting.
Job Types: Full-time, Permanent
Pay: £24,500.00-£30,000.00 per year
Work Location: In person
administrator in Coleraine employer: Paul D Thompson Solicitors
Join a dynamic team as an Administrator in a supportive environment that values organisational excellence and professional growth. With competitive pay and opportunities for skill development, this role is perfect for detail-oriented individuals looking to make a meaningful impact while enjoying a collaborative work culture. Located in a vibrant area, you will benefit from a well-structured office atmosphere that encourages efficiency and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land administrator in Coleraine
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Polish up your LinkedIn profile. Make sure it reflects your skills and experience relevant to administrative tasks. Connect with professionals in the field and engage with their content to get noticed!
✨Tip Number 3
Prepare for interviews by practising common questions related to office management and software proficiency. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from motivated individuals like you who are eager to join our team!
We think you need these skills to ace administrator in Coleraine
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational skills in your application. We love candidates who can keep things running smoothly, so share examples of how you've managed tasks or projects in the past.
Tailor Your CV and Cover Letter:Don’t just send out a generic CV! Tailor it to match the job description. Use keywords from the listing, especially around administrative tasks and software proficiency, to show us you’re the perfect fit.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and get straight to what makes you a great candidate for the Administrator role.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy, and we want to see your application come through our official channels!
How to prepare for a job interview at Paul D Thompson Solicitors
✨Know Your Stuff
Before the interview, make sure you’re familiar with the job description. Understand the key responsibilities like managing administrative tasks and using Microsoft Office. This will help you answer questions confidently and show that you’re genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Administrator, being organised is crucial. Prepare examples from your past experience where you successfully managed multiple tasks or improved office efficiency. This will demonstrate your ability to handle the day-to-day operations effectively.
✨Brush Up on Software Skills
Since proficiency in Microsoft Office and possibly Insight Legal software is important, take some time to refresh your skills. If you have experience with these tools, be ready to discuss how you’ve used them in previous roles to manage records or track expenses.
✨Practice Professional Communication
You’ll need to communicate clearly and professionally, especially over the phone and via email. Consider practising common interview questions with a friend or family member, focusing on how you articulate your thoughts and maintain a professional tone.
