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- Tasks: Support our team with admin tasks, event planning, and office management.
- Company: Join PATRIZIA, a global leader in real estate investment with a strong social impact.
- Benefits: Enjoy flexible working arrangements and a positive office culture.
- Why this job: Gain diverse experience while contributing to meaningful projects that help children worldwide.
- Qualifications: Previous experience in office management or as a team coordinator is essential.
- Other info: We value diversity and are committed to creating an inclusive workplace.
The predicted salary is between 36000 - 60000 £ per year.
With operations around the world, PATRIZIA has been offering investment opportunities in real estate and infrastructure assets for institutional, semi-professional and private investors for 40 years. PATRIZIA manages more than EUR 55 billion in assets and employs over 900 professionals at 27 locations worldwide. PATRIZIA has 50 real asset professionals working in the APAC regions across 6 office locations. Our Canberra office has 18 staff and is located in Barton, Canberra. Through its PATRIZIA Foundation, PATRIZIA is committed to social responsibility. The Foundation has helped around 250,000 children in need worldwide gain access to education and thus, has given them the chance of a better life over the last 25 years.
We are seeking an experienced office manager and team coordinator. The role involves working closely with our Investment Solutions Group and other operations teams to provide business support, administrative functions as well as overseeing the general running of the Canberra office. In this role, you will gain exposure to a wide variety of business activities, using your business support and administrative skills to support the team.
Specific Duties
- Business support activities including:
- Diary management and coordination of travel bookings.
- Organisation of events including management of investor meetings, team offsites and social functions.
- Updating PowerPoint presentations, proposals and reports on company branded templates.
- Coordinating with other teams and offices across the PATRIZIA network.
- General running of the office including reception services.
- Liaising with building management, maintenance and contractors.
- Maintaining subscriptions and contracts, including expense processing.
- Health and safety, including coordinating fire wardens and first aid officers.
Desired Core Capabilities, Skills & Experience
You will need relevant experience as an office manager, executive PA or team coordinator, preferably within a financial services environment, including:
- Excellent organizational skills, with the ability to manage multiple tasks and projects.
- Flexibility, initiative and the ability to learn on the job.
- Strong written, oral and interpersonal communication skills.
- Demonstrated Microsoft Office skills, particularly PowerPoint, Word, and Excel.
Overall, we are seeking a great team member to further contribute to our positive office environment.
Values
PATRIZIA is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
- Help build and maintain a positive culture within the organisation, acting in line with the company values at all times.
- Ensure commitment and compliance with internal control systems, policies, and compliance initiatives.
- Work in an integrated, open, and positive manner with all staff members.
PATRIZIA is a flexible organisation and we welcome the opportunity to talk about what arrangements may work best for you.
Office Manager & Team Coordinator employer: PATRIZIA Immobilien AG
Contact Detail:
PATRIZIA Immobilien AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Team Coordinator
✨Tip Number 1
Familiarise yourself with PATRIZIA's values and mission. Understanding their commitment to social responsibility and education can help you align your responses during interviews, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Network with current or former employees of PATRIZIA, especially those in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly PowerPoint, Word, and Excel. Being proficient in these tools is crucial for the role, and demonstrating your expertise can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks and projects in previous roles. Highlighting your organisational skills and flexibility will show that you're well-suited for the dynamic environment at PATRIZIA.
We think you need these skills to ace Office Manager & Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an office manager or team coordinator. Emphasise your organisational skills and any experience in financial services, as this is a key requirement for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of PATRIZIA's values and mission. Mention specific examples of how your skills align with the responsibilities outlined in the job description, such as diary management and event organisation.
Highlight Communication Skills: Since strong written and oral communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively with various stakeholders, including team members and external partners.
Showcase Microsoft Office Proficiency: Given the emphasis on Microsoft Office skills, particularly PowerPoint, Word, and Excel, include specific instances where you have successfully used these tools in previous roles. This could be in the form of creating presentations, reports, or managing data.
How to prepare for a job interview at PATRIZIA Immobilien AG
✨Showcase Your Organisational Skills
As an Office Manager & Team Coordinator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised events or managed diaries in the past, highlighting your attention to detail and efficiency.
✨Demonstrate Flexibility and Initiative
PATRIZIA values flexibility and the ability to learn on the job. Be ready to discuss situations where you adapted to changes or took the initiative to solve problems, showcasing your proactive approach.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you've effectively communicated with team members and stakeholders in previous roles.
✨Familiarise Yourself with Microsoft Office
Since the role requires proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel, brush up on these tools. Consider preparing a sample presentation or document to demonstrate your skills during the interview.
