HR Operations Coordinator(m/f/d) in London

We are looking for a proactive and detail-oriented HR Operations Coordinator with 2–4 years of relevant experience to join our London-based HR team. In this role, you will play a key part in delivering a seamless employee experience across the full employee lifecycle, supporting colleagues across the UK, Europe and APAC. You will ensure that HR processes are executed efficiently, accurately and in line with internal standards, while contributing to the continuous improvement of our HR operations. This is an excellent opportunity for someone with a solid foundation in HR operations who is looking to take ownership, deepen their expertise and grow in an international, fast-paced environment.

Your responsibilities:

• Own and manage operational HR processes across the full employee lifecycle (onboarding to offboarding).
• Act as a first point of contact for employees and managers on HR-related queries, ensuring a high-quality and service-oriented experience.
• Prepare and manage employment documentation, including contracts, certificates and employee letters.
• Maintain and update HR data in Workday, ensuring accuracy for payroll, reporting and compliance purposes.
• Ensure employee records and digital personnel files are complete, accurate and up to date.
• Support payroll input and collaborate closely with internal and external payroll stakeholders.
• Coordinate HR workflows and actively identify opportunities to improve efficiency and data quality.
• Contribute to HR projects and initiatives, particularly in the areas of process optimisation and systems improvements.
• Collaborate closely with cross-functional stakeholders, including HR Business Partners, Talent Acquisition, Reward, Payroll, Compliance and Health & Safety.

What we look for:

• 2–4 years of experience in HR Operations, HR Administration or a comparable HR role.
• Hands-on experience managing employee lifecycle processes and HR data in an HRIS (ideally Workday).
• Experience working in an international environment (EMEA and/or APAC exposure is a plus).
• Strong attention to detail and a structured, reliable working style with a high level of discretion.
• Proactive, solution-oriented mindset with the ability to take ownership and drive improvements.
• Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Confident communicator and team player with a collaborative approach to stakeholder management.
• Very good English skills (written and verbal).
• Solid MS Office skills.

What we offer:

• Real ownership and responsibility: a role beyond pure administration.
• Flexible working: A hybrid working model with an average of two remote working days per week.
• Personal Development: Extensive internal training and development opportunities via our PATRIZIA Academy.
• International & inclusive environment: An inclusive, equal-opportunity workplace within an international company, actively promoted by our ED & I Council.
• Time for social engagement: Two additional days’ holiday, e.g. for projects run by our PATRIZIA Foundation.
• Strong community spirit: Active employee initiatives and networks.

We’re proud to be an equal opportunity workplace.