Job Description: HR, Office & Accounts Assistant
The HR, Office & Accounts Assistant at everyLIFE Technologies will report to the HR & Business Manager and will be proactive in supporting our HR, Office and Accounts administration, ensuring that we are up to date, compliant, and running smoothly. They will be keen to help, with a friendly attitude and a ‘can do’ approach to a varied workload of tasks.
Position Type: Permanent
Location: Farnborough Head Office and Remote. Your contracted place of work would be our Farnborough office.In practice we operate a hybrid, remote-first policy, and you’ll be expected to attend the Farnborough office at least 1 day per week.
Salary: £27,000 per annum
Working Hours: Full time
Reporting to: HR & Business Manager
Benefits include: 25 days holiday + 3 additional days over Christmas, private healthcare, life insurance, company pension scheme, Cycle-scheme, free non-fiction book scheme, earlier finish ‘Chill Friday’
Key Responsibilities:
Accounts & Credit Control
- Follow up on failed payments/cancelled mandates
- Chase payment for outstanding invoices
- Run monthly aged receivables report
- Escalate overdue accounts to debt collection and process online money claims
- Support Finance Team with any other ad hoc duties
HR Administration
- Ensure regular 1-2-1s are carried out by team leads and logged appropriately
- Conduct annual check-in meetings with employees
- Oversee new starter, onboarding and leaver processes, including arranging security/DBS checks and keeping documented processes up to date
- Manage the 360 Degree Appraisal Process
- Manage administration and accurate record-keeping of company equipment and employee training records
- Update and maintain HR records within BreatheHR
- Support administration around employee birthdays, anniversaries, special occasions, sickness, maternity/paternity, etc. including arranging flowers, cards, gifts, messaging, or courtesy calls
- Assist with internal audits and ISO admin
- Assist the HR & Business Manager with organising company gifts, events, and office days
Recruitment
- Assist with advertising positions and liaising with recruiters
- Arrange interviews
- Provide interview feedback to hiring managers and candidates
- Maintain recruitment records in line with company policy (e.g., CV retention and destruction)
Office Management
- Ensure good stock of refreshments and stationery; administer Pizza Thursday
- Arrange secure destruction of obsolete hardware and confidential paper waste
- Maintain a compliant H&S information display board
- Arrange annual PAT testing and fire extinguisher servicing
General
- Work comfortably in a hybrid, remote-first environment, using Teams for calls and presentations, alongside phone and email
- Attend the Farnborough office a minimum of 1 day per week
- Handle all business matters reliably, trustworthily, and confidentially
- Undertake other ad hoc duties as required
What You'll Bring
- A proactive, can-do attitude
- Office management experience
- Administrative work experience
- Experience managing a varied workload effectively
- Eagerness to take on new challenges
- Confidence using Microsoft Office
- Strong attention to detail and organisational skills
- Excellent written and verbal communication skills
Nice to Have
- HR admin experience
- CIPD Level 3
- Credit control experience
- Experience or knowledge of the care industry
Our mission is to create effective tools and services that release the potential of care teams.
Established in 2014, everyLIFE Technologies is a fast-growth SaaS provider primarily to the UK social care market. We exist to support care services to be the best that they can be.
We design, build, release, manage and support software and mobile applications that are crucial parts of the care being given to tens of thousands of people across the UK. We must get it right, every day!
Our ideal teammates are thoughtful, humble, curious, achievement-oriented professionals who can both zoom into the details and zoom out to embrace the big picture. We are customer-led and always aim for the highest standard. We believe in being transparent in all our dealings; acting fairly, openly, and honestly in everything we do.
Please note that we are only able to accept applicants with the right to live and work in the UK without the need for sponsorship. If you are on a visa and interested in applying for this role, please contact us for further information.
If you have any questions, or to apply with your CV, please email
HR, Office & Accounts Assistant in Farnborough employer: PASS
At everyLIFE Technologies, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters growth and innovation. Our hybrid working model allows for flexibility between our Farnborough head office and remote work, while our comprehensive benefits package, including private medical cover and a generous holiday allowance, ensures our employees feel valued and supported. Join us in transforming the UK care industry, where your contributions will make a meaningful impact and you will have ample opportunities for professional development.
