Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support back-office operations, manage HR, accounting, and improve workflows.
- Company: Dynamic consulting firm located in Central Singapore.
- Benefits: AWS, fixed allowance, and opportunities for skill development.
- Why this job: Join a vibrant team and make a real impact in a growing company.
- Qualifications: Fluent in Japanese, with experience in HR and administrative functions.
- Other info: Exciting role with potential to manage the Tokyo branch.
The predicted salary is between 30000 - 42000 £ per year.
Good Employee Welfare AWS + Fixed Allowance is provided. Open to learning new knowledge and skills.
Location: Central (Near MRT Station)
Job Description:
- General Back-Office Operations: Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.
- Workflow Design and Improvement: Develop and enhance systems and processes to streamline daily operations and improve efficiency.
- Accounting Duties: Manage three corporate bank accounts. Handle vendor payments and issue invoices. Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements. Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities. Responsible for audit coordination. Support annual budget preparation and participate in monthly reporting meetings.
- Human Resources and Employee Benefits: Prepare payroll-related documents and provide them to the accounting firm. Manage employee data and oversee the recruitment process. Administer employee benefits programs.
- Knowledge and Skills in Singapore Regulations: Possess knowledge and hands-on experience in Singapore’s Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.
- Tokyo Branch Management: Serve as Office Manager for the Tokyo Branch established in April 2024. Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment. Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices. Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.
- Contract and Asset Management: Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.
Job Requirements:
- Proven experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
- Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
- Japanese language in both spoken and written, to effectively coordinate with Japanese accounting firms and manage Japan-based financial matters in Japanese, also required to attend internal meetings with HQ Japanese speakers.
- Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back-office operations comprehensively.
Interested applicants please send your resume to jingling@pasona.com.sg with email subject header "Job Application for Administrative Executive (Japanese Speaking) (Job ID: 19955)". We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
Administrative Assistant (Japanese Speaking) employer: PASONA SINGAPORE PTE. LTD.
Contact Detail:
PASONA SINGAPORE PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Japanese Speaking)
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview like it’s the final exam! Research the company, understand their values, and think about how your skills fit into their needs. We want you to shine when you walk in!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with answering questions and boost your confidence. Plus, it’s a great way to refine your responses.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re genuinely interested and keeps you on their radar. We believe in making connections!
We think you need these skills to ace Administrative Assistant (Japanese Speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your experience in back-office operations, HR, and accounting, as these are key areas for us. Use specific examples that showcase your skills in managing multiple corporate bank accounts and liaising with external firms.
Show Off Your Language Skills: Since this role requires Japanese speaking and writing, don’t forget to emphasise your language proficiency. Include any relevant experiences where you’ve used Japanese in a professional setting, especially if it involved communication with Japanese firms or clients.
Be Clear and Concise: When writing your application, keep it clear and concise. We appreciate straightforward communication, so avoid fluff and get straight to the point about why you’re a great fit for the role. Make sure to follow the application instructions carefully!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at PASONA SINGAPORE PTE. LTD.
✨Know Your Stuff
Make sure you brush up on your knowledge of Singapore’s Employment Law and Company Law. Being able to discuss these topics confidently will show that you're not just a candidate, but someone who understands the landscape of the role.
✨Show Off Your Language Skills
Since this position requires Japanese language proficiency, practice speaking and writing in Japanese before the interview. You might be asked to demonstrate your skills, so being prepared will give you an edge.
✨Demonstrate Initiative
This role involves managing back-office operations without established processes. Be ready to share examples of how you've taken initiative in previous roles to improve workflows or solve problems. This will highlight your ability to thrive in a dynamic environment.
✨Prepare for HR Questions
Expect questions related to HR functions and employee benefits management. Think of specific scenarios where you've successfully managed payroll or recruitment processes, as this will showcase your hands-on experience and ownership of responsibilities.
