At a Glance
- Tasks: Support governance and compliance processes while ensuring high-quality patient care.
- Company: Belvoir Health Group, a forward-thinking GP practice group.
- Benefits: Supportive team environment with development and progression opportunities.
- Other info: Join a collaborative team dedicated to service improvement and community health.
- Why this job: Be the backbone of our operations and make a real difference in healthcare.
- Qualifications: Strong organisational skills and experience in healthcare or similar environments.
The predicted salary is between 25600 - 28800 £ per year.
We are looking for an organised and proactive Management Administrator to join our central team at Belvoir Health Group. This is a key role supporting the smooth running of our practices, helping to ensure we meet governance, compliance and operational requirements. You will work closely with the Business Manager and wider team, coordinating important processes such as health & safety, audits, complaints and policy management. If you enjoy bringing structure, keeping things on track, and working behind the scenes to support high-quality patient care, this could be an excellent opportunity.
Main duties of the job
- Supporting health & safety processes across sites, ensuring checks are completed and recorded
- Organising governance meetings, including agendas, minutes and action tracking
- Maintaining and updating the policy register, ensuring documents are current and well managed
- Coordinating complaints handling, ensuring timely responses and clear communication
- Monitoring audit activity, following up actions and supporting reporting
- Managing administrative systems and records in line with GDPR and confidentiality requirements
You’ll act as a central point of coordination, helping to ensure nothing is missed and everything is completed to a high standard.
About us
We’re looking for someone who is:
- Highly organised with strong administrative skills
- Able to manage multiple priorities and deadlines
- Confident communicating with a range of stakeholders
- Comfortable working with data, documentation and tracking systems
Belvoir Health Group is a forward-thinking group of GP practices serving our local communities across South Nottinghamshire. We are committed to delivering high-quality patient care while supporting our staff to develop and thrive. You will be joining a supportive and collaborative team, with opportunities to contribute to service improvement and organisational development.
What we offer
- Supportive team environment
- Opportunities for development and progression
Job responsibilities
Hours: 30 hours per week
Band: Band 3
Reports to: Business Manager
Job Purpose
To provide comprehensive administrative support to ensure the practice meets its governance, compliance, and operational requirements, with a focus on coordination, tracking, and oversight.
Key Duties & Responsibilities
- Health & Safety
- Coordinate completion of routine H&S checks across sites
- Maintain records and escalate any concerns
- Support compliance with H&S policies
- Governance Support
- Organise and support governance meetings
- Prepare agendas, minutes, and action logs
- Collate clinical and operational data reports
- Deal with subject access requests and GDPR
- Policy Management
- Maintain and update the policy register
- Monitor review dates and coordinate updates
- Ensure version control and document storage
- Complaints Management
- Act as key contact for complaints coordination
- Track complaints progress and deadlines
- Liaise with staff and external stakeholders
- Prepare responses and ensure timely closure
- Audit & Compliance
- Maintain and monitor audit schedule
- Follow up with staff to ensure completion
- Record outcomes and support reporting
- General Administration
- Maintain accurate records and documentation
- Support operational and administrative processes
- Ensure compliance with GDPR and confidentiality
Person Specification
- Strong organisational and administrative skills
- Ability to manage multiple tasks and deadlines
- Experience in healthcare or similar environment
- Good communication and stakeholder coordination skills
- Experience of CQC or governance processes
- Knowledge of GP systems or NHS structures
- Experience managing complaints or audits
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Management Administrator in Nottingham employer: PartnersHealth
Belvoir Health Group is an excellent employer, offering a supportive and collaborative work environment where you can thrive while contributing to high-quality patient care. With a strong focus on employee development and progression, this role as a Management Administrator provides the opportunity to play a vital part in governance and operational excellence across our GP practices in South Nottinghamshire, ensuring that your efforts directly impact the well-being of the community we serve.
StudySmarter Expert Advice🤫
We think this is how you could land Management Administrator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those at Belvoir Health Group. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Belvoir Health Group's values and recent projects. This shows you're genuinely interested and ready to contribute to their mission.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll come across during the real deal.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Management Administrator in Nottingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your organisational skills and experience in administrative roles. We want to see how you can bring structure and support to our team!
Showcase Your Communication Skills:Since you'll be liaising with various stakeholders, it's important to demonstrate your communication abilities. Use clear and concise language in your application to reflect this skill.
Highlight Relevant Experience:If you've worked in healthcare or have experience with governance processes, make it known! We love seeing candidates who understand the environment we operate in.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out!
How to prepare for a job interview at PartnersHealth
✨Know Your Stuff
Make sure you understand the key responsibilities of a Management Administrator. Familiarise yourself with health & safety processes, governance meetings, and policy management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track and ensured high standards were met. This is crucial for a role that requires strong administrative skills.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, being able to communicate effectively will be key. Consider doing mock interviews with a friend to refine your communication style.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics, opportunities for development, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
