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- Tasks: Support the Private Infrastructure team with administrative tasks and coordination.
- Company: Join a leading global investment manager with a dynamic, start-up culture.
- Benefits: Competitive pay, professional growth, and a month off every five years.
- Other info: Enjoy fun team events and volunteer opportunities in an inclusive workplace.
- Why this job: Make a real impact in a collaborative environment while developing your career.
- Qualifications: 5+ years of admin experience and proficiency in MS Office required.
The predicted salary is between 40000 - 50000 £ per year.
We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 185 billion in assets under management and around 2,000 professionals across 24 offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.
We are looking for an Assistant to support the Partners Group Private Infrastructure team in London.
Duties & Responsibilities
- Assist managers and executives with their daily organizational tasks
- Calendar management of internal and external meetings, conferences, and calls
- Assemble and print meeting agendas and hand-outs, and take meeting minutes as necessary
- Support with organization and coordination of investment committee meetings
- Coordinate international and domestic travel bookings, using Concur and with external agency; prepare itinerary and logistics in Outlook
- Process expense reports using Concur
- Review, cross-reference, format and assemble investment documents and investor presentations
- Maintain and update internal data and contact information in Outlook and internal database (Siebel)
- Assist with event and conference coordination, booking catering and restaurant reservations, as needed
- Assist with booking interviews for the team and coordinate candidate management with HR Recruitment
- Answer phones, screen and route callers, handle inquiries, and provide backup to other administrative assistants
- Other administrative tasks as necessary
What we expect
- Minimum of 5+ years of administrative support experience working in a professional environment for a medium to large corporate entity, including support for management
- Bachelor's degree or equivalent with comparable number of years' experience
- Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
- Ability to work proactively, handle a large number of tasks while meeting deadlines, and perform well under pressure
- Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to strong administrative support team
- Organized with high attention to detail
What we offer
- Professional, international working environment
- Challenging, rewarding career within a growing company
- Collaborative environment, with on-the-job training and mentorship opportunities
- One month sabbatical after every five years of service
- Competitive compensation package, including performance based annual incentives
- Fun office and team events, including volunteer opportunities
Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.
Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com.
Assistant employer: Partners Group
Contact Detail:
Partners Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want to see that you’re genuinely interested in Partners Group and how you can contribute to our team. Tailor your responses to show how your skills align with the job description.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We recommend focusing on common questions for administrative roles, so you can showcase your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in the interviewer's mind. And remember, apply through our website for the best chance!
We think you need these skills to ace Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant role. Highlight your administrative support experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your experience aligns with what we’re looking for. Keep it friendly and professional, just like us!
Showcase Your Organisational Skills: Since the role involves a lot of calendar management and coordination, make sure to highlight your organisational skills in your application. We love seeing examples of how you've successfully managed multiple tasks in the past!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Partners Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Assistant role and its responsibilities. Familiarise yourself with calendar management, expense reporting, and document preparation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the job requires high attention to detail and the ability to juggle multiple tasks, prepare examples from your past experience where you've successfully managed similar responsibilities. Be ready to discuss how you prioritise tasks and handle pressure, as this will demonstrate your suitability for the role.
✨Familiarise Yourself with Relevant Tools
The role mentions using Concur and Outlook, so it’s a good idea to brush up on these tools if you're not already familiar. Being able to discuss your proficiency with these systems will show that you can hit the ground running and adapt quickly to their processes.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, company culture, and growth opportunities. This not only shows your interest but also helps you gauge if the company is the right fit for you.