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- Tasks: Support operational processes and ensure timely paperwork for smooth business flow.
- Company: Join a dynamic team in a fast-paced environment focused on continuous improvement.
- Benefits: Gain valuable experience, develop your skills, and work with supportive colleagues.
- Why this job: Make a real impact by driving efficiency and supporting various departments.
- Qualifications: Strong administration skills and IT proficiency, especially in Microsoft packages.
- Other info: Opportunity to collaborate with diverse stakeholders and enhance your professional network.
The predicted salary is between 30000 - 42000 £ per year.
The purpose of the Contract Administrator is to provide the support required by the business to ensure that the operational processes are able to flow freely. Performing back office duties, the role acts as an enabler for other departments by ensuring that essential information and paperwork is processed in a timely and effective manner. Working closely with the Senior Managers within the business, this role also provides an additional resource to support with administrative duties across the business.
Key Responsibilities:
- Taking ownership of the PPM schedule & Remedial Reactive Maintenance jobs ensuring that all tasks are completed in line with the service requirements.
- Apply contract costs for billing and identify additional costs & variations.
- Liaison and follow up with Inspection Engineers.
- Ensure tasks are completed in line with the PPM planner, SLAs / T&Cs.
- Engineer/service reports are completed and filed in the appropriate location.
- Report back to clients and contract staff on job progress and close out.
- Updating asset history with works record sheets.
- Uploading and amending asset information as held in the helpdesk database.
- Efficient completion of the Monthly Reports as directed by the Facilities Contract Manager.
- Communication correspondence such as emails, letter writing, faxes and telephone calls are followed up/completed as required.
- Assist with any other duties as directed by the Fire Risk Compliance Manager.
- Take a results-orientated approach to the role, ensuring results are analysed/trended and understood; and that remedial actions are delivered.
- Proactive approach to drive continuous improvements.
- Record and manage all assets for your work stream within relevant tagging system.
- Provide ongoing reconciliation of purchases supported by ensuring receipts are received and purchase spreadsheet is updated.
- Support the business in setting up and maintaining controls and documentation procedures.
- Support monitoring of performance by gathering relevant data and producing statistical reports as required by Senior Management.
- Making suggestions for changes and improvements and how to implement them.
- Support the business to identify ways to work as effectively as possible to keep up with competitors.
- Identify to the site manager opportunities to diversify or increase contractual services to the client.
- Provide additional support to the Helpdesk function if resource levels are unexpectedly low.
Essential:
- Demonstrate previous experience in a similar role or have proven strong administration skills.
- Strong IT skills with a good working knowledge of Microsoft Packages.
- Commercial awareness within a fast-paced environment.
Desirable:
- Experience in Facilities Management software or similar system.
- Effective Communication Skills: Able to maintain & manage communication links with a variety of stakeholders. Presents a professional image & promotes the brand.
- Initiative: Is able to work alone to get results in an effective way. Understands & seeks to minimise waste in resources & processes. Adopts & encourages others to adopt new ways of working.
- Team Player: Always willing to be involved in other activities to achieve company objectives. Works collaboratively & uses influence to gain resolution of issues. Demonstrates honesty, loyalty & commitment.
Skills: Administration, fire doors, customer invoicing, purchase order.
Contracts Administrator in Belfast employer: Parr Facilities Management
Contact Detail:
Parr Facilities Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. We recommend practising common interview questions and having examples ready that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re a great fit for the Contracts Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Contracts Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your previous experience in administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your IT Skills: Since strong IT skills are essential, don’t forget to mention your proficiency with Microsoft Packages and any experience with Facilities Management software. We love tech-savvy candidates who can hit the ground running!
Communicate Clearly: Effective communication is key in this role. When writing your application, make sure to present yourself professionally and clearly. We appreciate candidates who can manage communication links with various stakeholders effortlessly.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Don’t miss out on the chance to join our awesome team!
How to prepare for a job interview at Parr Facilities Management
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the basics of contract administration. Brush up on key terms and processes related to contracts, as well as any specific software mentioned in the job description. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Communication Skills
Since effective communication is crucial for this role, prepare examples of how you've successfully managed communication with various stakeholders in the past. Think about times when you had to follow up on tasks or resolve issues, and be ready to discuss these experiences during the interview.
✨Demonstrate Your Initiative
Employers love candidates who take initiative. Be prepared to share instances where you've identified areas for improvement in previous roles and how you implemented changes. This will highlight your proactive approach and ability to drive continuous improvements, which is essential for a Contracts Administrator.
✨Familiarise Yourself with the Company
Research the company and its operations before the interview. Understand their services, values, and any recent news. This knowledge will help you tailor your answers and demonstrate your genuine interest in the role, making you stand out as a candidate who aligns with their goals.
