About the Role
The Sales Admin is responsible for managing reporting, operational support, and administrative functions across multiple projects and business areas. The role requires strong organisational skills, the ability to handle high-volume ad hoc requests, and maintaining accuracy under time-sensitive conditions.
Key Responsibilities
1. Rebate Management
- Oversee and manage rebate processes across multiple accounts and projects, including:
- Rebate Management across various channels
- Project-related rebates (requested via internal teams)
- Ensure timely, accurate calculation, tracking, and reporting of all rebates
- Liaise with internal stakeholders to validate and process rebate requests
2. Reporting & Data Management
- Prepare and distribute daily, weekly, and ad hoc reports, including:
- Northern Ireland team daily performance figures (time-critical for morning meetings)
- Early morning daily reports for brands Counter Display Unit installations
- Historical reporting for brands & BDE Acquisition Group
- Maintain accuracy and consistency in reporting under tight deadlines
- Develop and maintain tracking systems for new and ongoing reporting requirements
3. Operational Support
- Provide day-to-day operational assistance, including:
- Creating orders for BDEs as required
- Managing communications and fulfilling requests with minimal prior documentation
- Support field and exhibition teams with urgent and time-sensitive requests
4. HR & Administrative Duties
- Manage HR-related administrative tasks, including:
- Collecting employee documentation
- Uploading and maintaining records on internal systems
- Handle administrative processes that require attention to detail and confidentiality
5. Product & Data Maintenance
- Maintain discontinued product sheets as part of daily ongoing responsibilities
- Ensure product data is up to date and accurately reflected across systems
6. Performance Tracking & Leaderboards
- Prepare records and performance leaderboards for new Brand Managers
- Respond to ad hoc requests (often received without prior notice) requiring:
- Immediate data tracking
- Fast turnaround reporting
- Ensure data accuracy and clarity for performance monitoring
7. Additional Responsibilities & Ad Hoc Support
- Provide flexible support across departments as needed
- Handle unplanned, urgent requests that require immediate action
- Balance ongoing daily responsibilities alongside new and evolving workload demands
Key Skills & Competencies
- Strong organisational and time management skills
- Ability to manage multiple priorities simultaneously
- High attention to detail and accuracy
- Proactive and adaptable to changing business needs
- Strong communication and stakeholder coordination skills
- Ability to work under pressure and meet tight deadlines
On Offer
- £28,000-£32,000
- Additional Benefits
- City Centre Location
Mon-Friday Head office based
Sales Administrator in Birmingham employer: Parna Recruitment
As a City Activation Manager in South East England, you will thrive in a dynamic work culture that prioritises professional development and strong relationships with retailers. Our commitment to employee growth is matched by our focus on brand excellence, ensuring you have the tools and support needed to succeed in your role. Enjoy the unique advantage of working in a field-based position that offers flexibility and the opportunity to make a tangible impact within your community.
