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For Companies At a Glance
- Tasks: Support executives with inbox management, travel arrangements, and administrative tasks.
- Company: Join a growing SME in Brighton with around 150 staff members.
- Benefits: Enjoy hybrid working, pension, holidays, product discounts, and charity days.
- Why this job: Be part of a supportive team in a creative environment with opportunities for growth.
- Qualifications: Experience as an Executive Assistant with strong organizational and communication skills required.
- Other info: Work three days in the office and two days from home.
The predicted salary is between 28000 - 39000 £ per year.
We are hiring for an experienced Executive Assistant EA, to work for a growing SME based in Brighton. The office hosts approximately 150 staff in their head office. The role will be working with a team of two Executive Assistants EA, providing support to executives including within the business.
The Role
Provide support to the Directors where needed, including proactive inbox and diary management.
To provide comprehensive administrative support to the Leadership Team, working collaboratively with EA team to ensure seamless operations and efficient workflow
Manage all travel arrangements for the Leadership Team
Represent the Leadership Team with professionalism
Ensure effective communication flow with various stakeholders
Purchase Order and Vendor creation management
Working collaboratively on budgets and identify cost-saving opportunities
Authorise Leadership Team holidays/absence
Strong organisational skills
Manages complexity & fast paced change
Attention to detail & multitasking collaboration
Strong communication (written & verbal)
Excellent MS Office skills
Experience
Experience of Executive Assistant experience supporting Exec level
Proactive approach to managing inboxes, preparing
Working within a fast-paced environment materials, and prioritising tasks
The role will be based in office three days a week with two days available to work from home.
£32,000 to £36,500
Monday to Friday 9am-5pm
Hybrid Working 3 days in office
Pension, Holidays, PHI, Product Discount, Charity Days, The salary is £34,000 to £36,500 Negotiable Hybrid working Pension Holiday Supportive collaborative team environment Creative Environment and on site Cafe
Executive Assistant employer: Parmar Staffing
Contact Detail:
Parmar Staffing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software commonly used by Executive Assistants, especially MS Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing complex schedules and travel arrangements. Be prepared to discuss specific examples of how you've successfully navigated busy calendars and organized travel for executives in previous roles.
✨Tip Number 3
Showcase your ability to communicate effectively with various stakeholders. Think of instances where you facilitated communication between teams or resolved conflicts, as this will be crucial in representing the Leadership Team professionally.
✨Tip Number 4
Demonstrate your proactive approach to problem-solving and multitasking. Prepare to share examples of how you've identified cost-saving opportunities or improved workflows in past positions, as this aligns well with the expectations of the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, focusing on your skills in diary management, communication, and multitasking. Use specific examples that demonstrate your ability to support executives effectively.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your proactive approach and strong organizational skills align with the needs of the Leadership Team. Be sure to address any specific requirements mentioned in the job description.
Highlight Relevant Experience: When detailing your work history, emphasize your experience in fast-paced environments and your ability to manage complex tasks. Include any relevant achievements that showcase your attention to detail and ability to collaborate with teams.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as these can detract from your professionalism. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Parmar Staffing
✨Showcase Your Organizational Skills
As an Executive Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Highlight your experience in managing communications for executives and how you ensure a smooth flow of information among stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle fast-paced changes and unexpected challenges. Think of scenarios where you successfully navigated such situations and be ready to share those stories.
✨Familiarize Yourself with MS Office Tools
Since excellent MS Office skills are required, brush up on your proficiency in these tools. Be ready to discuss how you've used them to enhance productivity and streamline processes in your previous positions.
