At a Glance
- Tasks: Support the CEO and manage logistics for impactful parliamentary events.
- Company: Join the Parliamentary Knowledge Foundation, a growing non-profit at the heart of UK democracy.
- Benefits: Competitive salary, flexible working hours, and a chance to shape systems in a dynamic environment.
- Other info: Remote work with opportunities for travel and professional growth.
- Why this job: Be part of a mission-driven team making a real difference in UK policy and community engagement.
- Qualifications: Exceptional organisational skills and experience in executive support or logistics.
The predicted salary is between 32000 - 37000 £ per year.
Location: Remote, with travel to Parliament and other UK based meetings and events when required.
Salary: £32,000 to £37,000 (dependent on experience)
Contract: 12-month fixed term, with potential to extend
Hours: Full time or 3/4 time options available
Start date: As soon as possible, but we are willing to wait for the right candidate
Closing Date for Applications: 15th September
About PKF
The Parliamentary Knowledge Foundation (PKF) gets cross-party groups of parliamentarians face to face with the charities, businesses, frontline services and communities shaping the UK, through visits, briefings, events and immersive learning in the UK and overseas. We are a scale up non-profit operating in Parliament and, following the success of our first year, we're growing fast. Year two sees us launch two new schemes, Health, and Industry & Infrastructure (with an AI focus) alongside Energy & Nature, Wellbeing & Sport and Frontline Services. There has never been a better time to join.
The Role
We're looking for an exceptional EA and Logistics Lead to run the CEO's diary and own the operational backbone of PKF's scheme delivery. It's a role for someone highly organised, calm under pressure and able to hold many moving parts at once. One day you'll be coordinating the CEO's diary around parliamentary commitments, funder meetings and scheme activity; the next, managing travel for a group of MPs or making sure a visit runs seamlessly on the ground. If you take real pride in precision, discretion and making things work, you'll thrive here, right at the heart of Westminster.
What You Will Do
- Executive support to the CEO
- Manage the CEO’s diary, including meetings with MPs, Peers, partners, funders, trustees and senior stakeholders.
- Coordinate scheduling across a fast-moving parliamentary and organisational calendar.
- Prepare the CEO for meetings with the right briefings, papers, timings and logistics.
- Support inbox, correspondence and follow-up where appropriate.
- Track actions and deadlines from meetings so nothing falls through the cracks.
- Help the CEO manage competing priorities across scheme delivery, partnerships, fundraising and organisational development.
- Handle sensitive information with discretion and professionalism.
- Logistics and operational delivery
- Plan and manage travel and logistics for PKF scheme activity, including domestic visits, parliamentary events and overseas programmes.
- Coordinate with partners, venues, transport providers and programme hosts for smooth delivery at every stage.
- Support the organisation of scheme modules, receptions, graduations, MP visits and other PKF events.
- Build and maintain logistics systems, travel protocols, checklists and contingency plans.
- Brief participants and stakeholders on timings, travel arrangements and practical details ahead of visits.
- Support Scheme Leads and the wider team with operational detail and on-the-ground problem solving.
- Manage costs, suppliers and travel records in line with PKF’s financial and governance standards.
- Anticipate risks and problems before they arise, and respond calmly when things change.
What We Are Looking For
You are:
- Exceptionally organised, detail-oriented and proactive.
- Experienced in diary management, executive support, logistics, operations or complex coordination.
- Comfortable working directly with senior stakeholders, including MPs, Peers, funders and organisational leaders.
- Calm and composed under pressure, especially when plans change quickly.
- Able to manage competing priorities and multiple workstreams without losing sight of the detail.
- Discreet, reliable and trusted with sensitive information.
- Practical, solutions-focused and willing to get stuck in.
- Motivated by PKF’s mission and excited by the opportunity to help build a growing organisation.
You don't need a background in Parliament, charity work or education. Precision, judgement and ownership matter far more. We particularly welcome applications from people with experience in executive support, operations, logistics, events, parliamentary offices, the armed forces, humanitarian logistics, expedition operations, disaster response, high-pressure administration or other complex coordination environments. Those later in their careers or juggling children are encouraged to apply.
Working Arrangements
This is a remote-working role with occasional visits to Parliament and other UK-based meetings and events when required. You may be able to accompany cohorts on scheme module visits, including occasional travel within the UK or internationally, but with significant notice. We are happy to discuss flexible working arrangements and working hours.
What We Offer
- A front-row seat at the heart of UK democracy.
- A varied role combining executive support, logistics and operational delivery.
- Working with MPs, Peers, charities, businesses, public sector organisations and major national policy challenges.
- The chance to join PKF at a pivotal moment as we move into year three and expand our Schemes.
- A supportive, ambitious and mission-driven team.
- Real responsibility and the opportunity to shape systems as the organisation grows.
EA & Logistics Lead employer: Parliamentary Knowledge Foundation
As an employer, we are dedicated to fostering a collaborative and inclusive work culture that prioritises the professional growth of our employees. Located in a vibrant community, we offer unique opportunities to engage with parents and providers, ensuring that our team members gain invaluable insights into the education system while making a meaningful impact. Our commitment to employee development and support makes us an excellent choice for those seeking a rewarding career in the SEND sector.
Contact Details:
Parliamentary Knowledge Foundation Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land EA & Logistics Lead
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Parliamentary Knowledge Foundation.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Parliamentary Knowledge Foundation.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Parliamentary Knowledge Foundation.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Parliamentary Knowledge Foundation. Apply directly through us to stand out!
We think you need these skills to ace EA & Logistics Lead
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Parliamentary Knowledge Foundation. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like EA & Logistics Lead, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Parliamentary Knowledge Foundation
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Parliamentary Knowledge Foundation. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
