At a Glance
- Tasks: Coordinate projects and support the Director in delivering exciting capital works across leisure sites.
- Company: Join a dynamic team in a leading project management firm with a collaborative spirit.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Great career progression opportunities in a supportive and innovative workplace.
- Why this job: Be part of impactful projects while developing your skills in a fast-paced environment.
- Qualifications: Strong communication skills and a knack for organisation; previous admin experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Organizational Structure
PPM comprises two Directors and is divided into two distinct services divisions: SPV Management and Project Asset Management.
Each division is supported by a series of Senior Project Managers and Project Managers.
The post holder will report to the Director, Droitwich.
Working Environment
The principal work location is office based.
Flexible working arrangements are available following successful completion of the probationary period.
Candidates should live within a 15‑mile radius of Droitwich Spa.
Job Purpose
To provide a proficient administrative coordination service primarily to the Director while working closely with the project team to deliver multiple capital works projects across a nationwide portfolio of leisure sites.
Responsibilities
- Assist in the production and delivery of annual budget programs for PPM Maintenance and Building Lifecycle contracts, including:
- Production of annual lifecycle programs
- Control of project budgets and completion of financial tracking tools
- Procurement of specialist suppliers, quotations and tenders for programmed and unprogrammed works
- Administration throughout project delivery
- Oversee implementation of the project phase tracker and ensure project managers comply with its requirements
- Assist with project‑specific Health and Safety management
- Consult with internal and external stakeholders, including clients, professional consultants, operational teams, and maintenance teams
- Assist with project auditing and report submissions
- Administer review and development of unprogrammed works applications
• Assist with management of contract compliance, including
- Manage calendars to meet deadline requirements
- Annual updating and live finance tracking of long‑term lifecycle programs (5‑year and whole‑life)
- Procurement of annual and five‑year Planned works
- Management of PPM Health and Safety Management system, organising employee training and ensuring accuracy of records
- Administer recording of change control processes and retention of key information and data
- Manage flow of project information between PPM and clients by preparing meeting minutes and written communications
- Produce and distribute project reports and other formal reports
- Administer the PPM website: keep information up to date, conduct regular reviews and suggest potential improvements in line with company changes and industry trends
- Provide administration support to maintain a sound organisational structure
- Handle any other comparable or lesser duties requested by the Director
- Manage the digital purchasing system and procure specialist sub‑contract services
Qualifications
- Strong communication and coordination skills with multiple stakeholders across live operational sites
- Agile, adaptable and able to thrive in a fast‑paced, changing environment
- Team‑oriented with a collaborative and supportive approach
- Well‑organised with a structured and methodical way of working
- Positive attitude and willingness to take initiative
- Previous experience in an administrative, coordination or project support role in construction, facilities or a similar environment (desired)
- Strong organisational skills with ability to manage multiple tasks and priorities
- Excellent communication and interpersonal skills
- High attention to detail and accuracy in documentation and reporting
- Excellent IT skills, predominantly use of Excel, Google Sheets, Word, Google Docs
- A proactive and flexible approach with willingness to learn and develop
- #J-18808-Ljbffr
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Parkwood Holdings, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Coordinator at Parkwood Holdings.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Parkwood Holdings
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
