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- Tasks: Join our team as an H.R. & Payroll Administrator, handling recruitment, payroll, and employee lifecycle tasks.
- Company: Be part of a dynamic company committed to quality service and employee satisfaction.
- Benefits: Enjoy flexible working options, professional development opportunities, and a supportive team culture.
- Why this job: This role offers hands-on experience in HR and payroll, perfect for building your career in a fast-paced environment.
- Qualifications: Ideal candidates should have HR administration experience, strong numeracy skills, and knowledge of employment law.
- Other info: You'll need to maintain security clearance and adhere to our vetting policies.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Our Client requires an experienced Human Resources & Payroll Administrator to join their team and provide professional Payroll and HR administration support on a wide and full range of Human Resources matters. Ensure an efficient, effective, and accurate application of HR processes and procedures in compliance with company policies, protocol, and employment law.
Key Responsibilities:
- Recruitment & Onboarding: Provide recruitment administrative support, including advertising both internal/external vacancies. Generate offer letters and contracts of employment. Management of the new starter administration processes, including sending electronic New Starter Packs and associated forms. Uploading new starter details into Company HR Systems and 3rd party benefit supplier portals, including People Log, Benefins (Reward Gateway), ILM, Perkbox, and Benenden. Processing all reference checks and requests to BPSS standards. Processing Drugs & Alcohol protocol for new starters. Raising new starter occupational health questionnaires via the PHC portal where applicable and informing the relevant HR Advisor / HRBP of results. Coordination of Right to Work checks, including; chasing line managers for document submission no later than first day of employment, conducting share code online Right to Work checks, and escalating any Right to Work concerns or CoS applications to the relevant HRBP / HR advisor where required. Support managers with any ad hoc onboarding queries and requests.
- Payroll: Preparation of the monthly payroll documentation for submission to 3rd party payroll providers, including: New Starters, including HMRC New Starter Checklists and/or P45s. Existing employee salary and allowances changes. Zero–hour variable pay. Refer Friend payments. Annual or ad hoc bonus and incentive payments. Overtime and on–call. Unpaid leave and sickness. Parental leave – Maternity, Paternity, Adoption, Shared Parental, Ordinary Parental Leave, etc. Statutory notifications & statutory payments. Monthly management of the 1st line payroll checking process for handover to HR Operations Manager for 2nd stage processing and finalization. Respond and resolve payroll queries, including, raising queries on the 3rd party payroll provider portal for escalation where required. Provide input and information for HMRC & PWC Audits.
- Employee Lifecycle: Management of the HR shared inbox including; filing documents, responding to HR & Payroll admin related queries, and escalating queries to the relevant member/s of the team where required. Ensure all approved contract changes are actioned promptly and updated in the relevant systems. Provide training, development, and probation administrative support. Process resignations and action leaver processes, including removal from company systems. Recording and filing of employee sickness notifications or doctors notes and escalating any sickness management or SSP / half pay triggers to the relevant member/s of the team where required.
- Additional Duties: Processing third–party invoices on behalf of the department via Coupa. Set up the monthly Engagement Survey and quarterly Exit Interview Survey via the company SurveyMonkey account. Process monthly organizational chart updates and publish them to the company intranet page.
Knowledge, Experience, and Technical Skills:
- Experienced all–around HR administrator with a bias towards pay and benefits.
- Experience in payroll management via a 3rd party payroll bureau or in–house payroll.
- Experience in processing salary sacrifice arrangements and supplier invoices.
- Understanding of payroll auto–enrolment processes and monthly deductions/payments.
- Experience working with HR systems and ability to accurately input data.
- Strong numeracy skills (e.g. manual payroll calculations).
- Knowledge of HMRC payroll requirements (PAYE and NI).
- Understanding of HMRC tax documentation requirements, e.g. P60s, P11Ds & P45.
- Knowledge of human resources practice and employment law.
- CIPD Level 3 or payroll–related qualification or equivalent Benefits administration experience.
Person Specification:
- A proactive, positive can do attitude with a demonstrable commitment to delivering a quality service.
- Remains calm under pressure and can appropriately prioritize tasks in a fast–paced environment.
- Ability to work flexibly by demonstrating excellent organizational skills and strong attention to detail.
- Demonstrate initiative to identify and suggest areas for improvement relating to working practices, policies, and process.
- Excellent interpersonal skills with both internal and external customers.
- Operates sensitively and confidentially and within given timeframes.
- Demonstrates the company values; Customer Focus, Quality, Competence & Team Spirit, and Integrity.
Security Vetting and Clearance: The job–holder is responsible for obtaining and maintaining the appropriate levels of security clearance and adhering to the organization’s security vetting policy and process in force at the time.
H.R. & Payroll Administrator employer: Parkside
Contact Detail:
Parkside Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land H.R. & Payroll Administrator
✨Tip Number 1
Familiarise yourself with the specific HR systems mentioned in the job description, such as People Log and Benefins. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of HMRC payroll requirements and tax documentation. Being well-versed in PAYE, NI, and other related processes will show that you are proactive and prepared for the responsibilities of the role.
✨Tip Number 3
Prepare to discuss your experience with payroll management and any relevant qualifications, like CIPD Level 3. Highlighting your background in payroll processing will help you stand out as a strong candidate.
✨Tip Number 4
Demonstrate your ability to handle pressure and prioritise tasks effectively during the interview. Share examples from your past experiences where you successfully managed multiple responsibilities in a fast-paced environment.
We think you need these skills to ace H.R. & Payroll Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR and payroll administration. Focus on specific achievements and responsibilities that align with the job description, such as managing payroll processes or supporting recruitment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your proactive attitude and commitment to quality service, as these are key traits they are looking for.
Highlight Relevant Skills: Emphasise your skills in payroll management, HR systems, and compliance with employment law. Use specific examples to demonstrate your strong numeracy skills and attention to detail.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at Parkside
✨Know Your HR and Payroll Basics
Make sure you brush up on your knowledge of HR processes, payroll management, and employment law. Be prepared to discuss specific examples from your past experience that demonstrate your understanding of these areas.
✨Showcase Your Organisational Skills
As an H.R. & Payroll Administrator, you'll need to manage multiple tasks efficiently. During the interview, highlight your organisational skills by sharing examples of how you've successfully prioritised tasks in a fast-paced environment.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial in this role, especially when dealing with payroll calculations and HR documentation. Be ready to provide examples of how you've ensured accuracy in your previous work, and consider discussing any systems or processes you used to maintain high standards.
✨Emphasise Your Interpersonal Skills
This position requires excellent communication with both internal and external customers. Prepare to discuss how you've built relationships in previous roles and how you handle sensitive information with confidentiality and professionalism.
