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- Tasks: Manage finances and provide reception services in a dynamic environment.
- Company: Join a leading defence systems client in Chertsey, UK.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Why this job: Combine finance skills with customer service in a welcoming workplace.
- Qualifications: Previous finance experience and strong attention to detail required.
- Other info: Must have single UK nationality; 37.5 hours per week.
The predicted salary is between 28800 - 43200 £ per year.
We are currently seeking a dedicated and detail-oriented Finance/Reception Administrator to join a defence systems client in Chertsey. This role offers a unique opportunity to work in finance and also provide exceptional reception services, ensuring a welcoming and efficient experience for our visitors.
Key Responsibilities:
- Administering accounts receivable and payable, ensuring correct coding.
- Maintaining financial reports for the Finance Director.
- Managing records of invoices and tax payments.
- Identifying and resolving account discrepancies.
- Organising and maintaining easily retrievable records of invoices and payment documentation.
- Assisting with invoice filing and document management.
- Providing general financial support to the Finance Director, including data entry, filing, and administrative tasks.
- Collaborating on various financial projects and data analysis.
- Monitoring the accounts email inbox for invoice number requests generated from Chertsey emails.
- Entering invoice information into Sage and providing invoice numbers.
- Accessing the Barclaycard online account to retrieve monthly company statements.
- Reviewing monthly credit card submissions from staff, ensuring adherence to company policies and procedures.
- Collating employee statements, ensuring proper authorisation and correct VAT receipts.
- Allocating all entries to the correct cost codes and calculating the overall value against each separate cost code.
- Expediting returns that are late.
- Entering completed statements on Sage and reconciling the Sage Barclaycard account each month.
Reception Duties:
- Answering incoming phone calls in a courteous and professional manner, routing calls to the appropriate recipient.
- Welcoming visitors to the office and ensuring a positive and hospitable experience.
- Processing incoming and outgoing mail, including sorting, distributing, and managing mail for different departments.
- Maintaining a clean and organised reception area.
- Managing stationary stock for the business.
- Assisting with purchasing activities when required.
Skills and Experience:
- Previous experience working within a financial department or team.
- Exceptional attention to detail.
- Proficiency in using MS Office applications (Word, Excel).
- Strong experience with financial spreadsheets and excellent numeracy skills.
- Some knowledge of Sage or a similar finance package (advantageous but not required).
- Strong communication and interpersonal skills.
- The ability to prioritise your own workload effectively.
If you are a detail-oriented professional with a background in finance and administrative skills, we encourage you to apply.
Finance/Reception Administrator employer: Parkside
Contact Detail:
Parkside Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance/Reception Administrator
✨Tip Number 1
Familiarise yourself with Sage or similar finance software. Even if it's not a strict requirement, having a basic understanding can set you apart from other candidates and show your willingness to learn.
✨Tip Number 2
Brush up on your MS Excel skills, especially in areas like data entry and financial reporting. Being able to demonstrate your proficiency in managing spreadsheets will be a huge plus during the interview.
✨Tip Number 3
Prepare to discuss your previous experience in finance and administration. Think of specific examples where you've demonstrated attention to detail and problem-solving skills, as these are crucial for the role.
✨Tip Number 4
Practice your communication skills, particularly in a reception context. You may be asked how you would handle certain scenarios with visitors or phone calls, so being articulate and professional is key.
We think you need these skills to ace Finance/Reception Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Emphasise any previous roles where you managed accounts, handled invoices, or provided reception services.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples from your past work that demonstrate your ability to manage financial records and provide excellent customer service.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office applications and any experience with financial software like Sage. Mention your strong numeracy skills and ability to prioritise tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Parkside
✨Showcase Your Financial Acumen
Be prepared to discuss your previous experience in finance. Highlight specific tasks you've handled, such as accounts receivable and payable, and any software you've used like Sage. This will demonstrate your capability to manage the financial responsibilities of the role.
✨Demonstrate Attention to Detail
Since this role requires exceptional attention to detail, be ready to provide examples of how you've ensured accuracy in your previous work. You might mention how you resolved discrepancies or maintained organised records, which are crucial for this position.
✨Practice Reception Skills
As part of the role involves reception duties, practice how you would greet visitors and handle phone calls. Think about how to create a welcoming atmosphere and how to efficiently route calls, as first impressions matter greatly in this aspect of the job.
✨Prepare Questions About the Company
Research the company and prepare thoughtful questions to ask during the interview. This shows your interest in the role and helps you understand how you can contribute to their goals, especially in the context of finance and administration.
