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For Companies At a Glance
- Tasks: Manage invoicing, credit control, and financial records for student fees.
- Company: Join a reputable organisation in Egham focused on education and student support.
- Benefits: Enjoy a stable office environment with regular hours and potential for growth.
- Why this job: Be part of a dynamic team making a real impact on students' educational journeys.
- Qualifications: No specific experience required; just a keen eye for detail and a passion for finance.
- Other info: This role is fully office-based, perfect for those who thrive in a collaborative setting.
The predicted salary is between 30000 - 42000 £ per year.
Our well known client based in Egham is looking for a Accounts Receivable Administrator to join their team.
This is a fully office based position 8.30-5pm
Accounts Receivable / Credit Control
Invoice school tuition fees to the identified payee in two annual instalments, in accordance with existing invoicing schedules;
Monitor receipt of enrolment deposits and application fees and keep a record for the Enrolment Management Team, keeping them updated, and ensure the Pegasus Opera (the finance system) records balance to the spreadsheets;
Allocate bank account receipts from the bank statement to Opera;
Advise the Enrolment Management Team annually regarding returning boarding student and day student balances for enrolment deposits to be rolled over into the next academic year;
Balance the boarding student and day student nominal codes to the monthly enrolment report using the Student Changes Report;
Liaise closely with the Enrolment Management Team on student sign-ups/ returns /withdrawals;
Undertake credit control function for all students (boarding and day), following up on payments; and
Escalate outstanding payments to the Assistant Bursar at regular intervals.
Create and maintain a spreadsheet of busing routes and riders to support input to Opera for invoicing;
Issue busing invoices each semester and follow up on payments when necessary; and
Liaise with the Busing Supervisor for all enquiries relating to the home to school busing service fees.
Collate the Financial Assistance documents and update the relevant spreadsheet showing Expected Family Contribution (EFC);
Maintain FA and Scholarship records and prepare reports for FA Committee meetings or for decision by the Executive Leadership Team, and attend the meetings with relevant parties, mainly the Director of Enrolment and Marketing;
Prepare and issue letters to families detailing the amount of their FA award;
Apply FA awards to invoices in accordance with school practice; and
Balance financial assistant and scholarship awards to Opera.
Ordering Cash/Bacs Approval
Using Lloyds link, order pounds sterling for allowance accounts/petty cash top ups and any foreign currency as necessary; and
Make one-off urgent Bacs payments as and when required by the Purchase Ledger Administrator
Other Duties
Monthly reconciliation of the contra account;
Monthly reconciliation of extras income/expenditure accounts;
Send extras invoices to families as required, e.g. exams, taxis, laundry etc.;
Re-allocate fees using split analysis for individual budget costs;
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Accounts Receivable Administrator employer: Parkside
Contact Detail:
Parkside Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Receivable Administrator
✨Tip Number 1
Familiarise yourself with the Pegasus Opera finance system, as it's crucial for the role. If you have experience with similar finance software, be ready to discuss how those skills can transfer.
✨Tip Number 2
Understand the invoicing process for school tuition fees and be prepared to explain how you would manage this effectively. Highlight any previous experience in credit control or accounts receivable during your discussions.
✨Tip Number 3
Show your ability to work collaboratively by discussing past experiences where you liaised with different teams. This role requires close communication with the Enrolment Management Team, so emphasise your teamwork skills.
✨Tip Number 4
Be ready to demonstrate your organisational skills, especially in managing multiple tasks like invoicing and reconciliation. Prepare examples of how you've successfully handled similar responsibilities in previous roles.
We think you need these skills to ace Accounts Receivable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts receivable and credit control. Use specific examples that demonstrate your ability to manage invoices, monitor payments, and liaise with teams effectively.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the job description, particularly your experience with financial systems like Pegasus Opera and your ability to handle student accounts.
Highlight Relevant Skills: Emphasise skills such as attention to detail, organisation, and communication. These are crucial for managing financial records and liaising with the Enrolment Management Team.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is vital for an Accounts Receivable Administrator.
How to prepare for a job interview at Parkside
✨Know Your Numbers
As an Accounts Receivable Administrator, you'll be dealing with financial data daily. Brush up on your numerical skills and be prepared to discuss how you handle invoicing, reconciliations, and credit control processes.
✨Familiarise Yourself with Pegasus Opera
Since the role involves using the Pegasus Opera finance system, it’s a good idea to research this software beforehand. If you have experience with similar systems, be ready to share that during the interview.
✨Demonstrate Team Collaboration
This position requires close liaison with the Enrolment Management Team. Be prepared to discuss examples of how you've successfully worked in a team environment and managed communication effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding outstanding payments or managing financial discrepancies. Think of specific scenarios from your past experiences where you successfully resolved such issues.
