At a Glance
- Tasks: Ensure smooth order processing and maintain high customer satisfaction through technical accuracy.
- Company: A leading UK manufacturer of bespoke timber doors with a focus on quality.
- Benefits: Competitive salary, supportive team environment, and opportunities for career growth.
- Other info: Join a dynamic team where your contributions directly impact customer satisfaction.
- Why this job: Be a key player in delivering exceptional customer experiences and enhancing production efficiency.
- Qualifications: Attention to detail and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Our client based in West Sussex is looking for a Regional Order Coordinator to join their team.
The client is a UK manufacturer of bespoke timber doors and other timber products.
As a Order Coordinator, your mission is to continue the efficiency, quality and flow of the commercial function of the business, ensuring the smooth and efficient review and technical finalisation of commercially cleared orders handed over from Estimators.
You will technically clear all incoming orders, including compliance checks and handling of any changes to customer requirements.
As a key touchpoint in the customer journey post order, you set the standard for customer service, but also technical accuracy across the business.
Your role is pivotal in maintaining high levels of production efficiency, technical accuracy and customer satisfaction.
Job Purpose To act as the technical quality gate for all incoming orders, ensuring that only complete, accurate, and technically clean orders enter the Production pipeline.
Ensuring the best possible customer experience by identifying and requesting accurate information, so that the orders passed to production are completed first time, every time.
This role operates after commercial agreement is reached and does not amend pricing, scope, or commercial terms without formal escalation.
Any change with commercial impact must be referred back to the Estimator for re-quotation and customer agreement prior to release.
Key responsibilities Check orders passed over from Estimators for commercial cleanliness; The Orders Coordinator has authority to pause, return, or reject orders that do not meet agreed information completeness or technical standards.
Ensure the Production Team receives accurate information for them to manufacture products through effective Request For Information (RFI) processes.
Challenge and clarify orders with External Sales Managers and/or Project Managers to ensure information quality and suitability before release to production.
Efficiently and effectively handle orders, including making non-commercial changes to the quote/order documentation.
A non-commercial change is one that: Clarifies information already implied in the quote Adjusts delivery dates in line with agreed procedures Corrects administrative errors Completes missing technical detail, but does not : Change costs that fall outside of the client standards Change selling price, save for agreed uplifts/extra overs Change margin, save for agreed uplifts/extra overs Change compliance or certification basis
Note: If there is any doubt whether a change is commercial, it is treated as commercial and referred back to Estimating.
Resolve routine technical and information discrepancies independently, escalating only where customer commitment, delivery dates, or commercial terms are at risk.
Utilise feedback loops to optimise the criteria for qualification and decision making process.
Use of the CRM system to update order progress and actions taken.
Confirm and agree a delivery date for each order, aligned to production lead times and any commitments made during the sales process
Order Coordinator employer: Parkside Office Professional
Join a dynamic team as an HGV Class 1 Driver, where you'll be at the forefront of exciting European F1 events. Our company fosters a supportive work culture that values flexibility and employee growth, offering competitive salaries and opportunities for travel across the UK and Europe. With a focus on teamwork and customer interaction, we ensure that every day brings new challenges and rewards in a vibrant environment.
Contact Details:
Parkside Office Professional Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Order Coordinator
✨Join Local Manufacturing Groups
Getting involved in local manufacturing groups or associations can seriously boost your visibility. These groups often have insider info on job openings and networking events, plus they help you connect with like-minded folks in the industry. Check out what's happening in your area!
✨Show Off Your Skills in Practical Spaces
Consider participating in workshops or open days at manufacturing companies. It's a great way to show off your hands-on skills in a real-world environment and can sometimes lead to job offers right on the spot. Keep an eye on announcements from local manufacturers for these opportunities!
✨Leverage the Power of Internships
While you're looking for full-time positions, don't underestimate the power of internships! Even if you don't see a direct role, securing an internship at a company can open doors to future jobs. Many manufacturing firms prefer to hire from their intern pool, so it's definitely worth considering.
✨Apply Directly Through Company Websites
When you find a role at a company you love, like Parkside Office Professional, apply directly on their website. This way, you’re more likely to be noticed by the hiring team. Plus, showing that you took the time to seek out their application process highlights your genuine interest in the firm!
We think you need these skills to ace Order Coordinator
Some tips for your application 🫡
Showcase Your Technical Skills:In the manufacturing-production sector, it's crucial to highlight your technical skills and experience. Make sure your CV features any relevant qualifications, such as certifications in machinery operation or production management, and don’t forget about any specific systems or software you’re familiar with. This can really set you apart!
Emphasise Teamwork and Communication:Working in manufacturing often means being part of a larger team. Highlight your experience in collaborative projects or environments where communication was key. Maybe you have experience with lean manufacturing principles? Talk about how you worked with your team to improve productivity and maintain quality.
Tailor Your Cover Letter to the Company:Don’t just recycle an old cover letter! Take the time to tailor your cover letter to Parkside Office Professional specifically. Mention what excites you about their production processes or products, and how your previous experiences can contribute to their goals. We want to see your enthusiasm for the role!
Use Concrete Examples of Your Achievements:When detailing your work experience, include measurable achievements that can demonstrate your impact. Whether it’s improving efficiency by a certain percentage or successfully leading a project, these specifics can make a huge difference. Numbers speak volumes in the manufacturing world!
How to prepare for a job interview at Parkside Office Professional
✨Know Your Manufacturing Processes
Before you walk into the interview with Parkside Office Professional, brush up on the specific manufacturing processes relevant to the role. Understanding lean manufacturing principles or quality control techniques could give you a solid edge to discuss how you’d fit into their operations.
✨Technical Questions Are Key
Be prepared for technical questions around machinery, production scheduling, or materials handling. Make sure you can confidently explain how you've dealt with these in past experiences or internships. Knowing industry-specific software could also be a big plus!
✨Showcase Your Problem-Solving Skills
Manufacturing environments often focus on continuous improvement. Be ready to discuss specific instances where you’ve solved a production issue or implemented a process improvement. It’s all about demonstrating your analytical thinking and hands-on approach.
✨Align Your Values with Quality and Safety
In a full-time role, companies like Parkside Office Professional value commitment to quality and safety. Be prepared to discuss how you prioritise these factors in your work. It’s about showing that you’re not just looking for a job, but that you genuinely care about contributing positively to their production environment.
