We’re Hiring: Executive Assistant, Finance & Sales Support
ParkLaine Ltd is looking for a highly organised, proactive and commercially minded Executive Assistant, Finance & Sales Support professional to join our growing team.
About ParkLaine
ParkLaine Ltd is a commercial Design & Build specialist delivering high-quality workplace, laboratory, manufacturing and industrial environments across the UK.
From initial design, cost planning and project management through to full fit-out, furniture and final delivery, we provide our clients with a complete turnkey service.
We pride ourselves on quality, attention to detail and creating exceptional environments for our clients.
About the Role
This is a varied and fast-paced position combining executive support, finance administration and sales coordination .
You will work closely with our senior leadership team and play an important role in the day-to-day running of the business, supporting financial management, sales activity, client relationships and business development.
This role would suit someone who enjoys taking ownership, working across different areas of a business and making sure things get done accurately and efficiently.
Key Responsibilities
• Provide high-level administrative support to senior management, including diary management, correspondence, travel arrangements and meeting preparation
• Support day-to-day finance administration and management reporting
• Maintain accurate financial records and provide financial information to senior management
• Process and manage purchase invoices, sales invoices, supplier accounts, payments and reconciliations
• Assist with cash-flow monitoring, aged debtors and creditor reporting
• Support project financial reporting, budgeting, cost control and profitability tracking
• Liaise with accountants, suppliers, customers and internal teams on financial matters
• Assist the sales and business development team with proposals, presentations, quotations and client follow-ups
• Maintain and update our CRM system, ensuring opportunities, contacts and activities are accurately recorded
• Prepare reports, presentations, meeting notes and other business documentation
• Help track sales opportunities, pipeline activity and key performance information
• Coordinate communication between departments to ensure priorities and actions are progressed
• Take ownership of tasks and help keep the business organised and moving forward
Essential Experience & Qualifications
Candidates must have previous finance/accounting experience and a recognised finance or accounting qualification .
We are looking for someone with:
• A recognised accounting or bookkeeping qualification, such as AAT or equivalent
• Proven experience working within a finance, accounts or bookkeeping role
• A strong understanding of purchase ledger, sales ledger, bank reconciliations and financial reporting
• Experience using accounting software, with Xero experience highly advantageous
• Strong Microsoft Excel, Word, Outlook and PowerPoint skills
• Previous experience within an Executive Assistant, Personal Assistant, Finance Assistant, Accounts Assistant, Sales Support or similar role
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• A proactive, resourceful and solution-focused approach
• The ability to work independently and manage multiple priorities
• The ability to handle confidential and commercially sensitive information
• A professional, reliable and commercially aware mindset
Why Join ParkLaine?
• Join an ambitious and growing commercial Design & Build company
• Work closely with the senior leadership team and have a genuine influence on the business
• Work from a high-quality, contemporary office environment with premium facilities
• Enjoy a varied role covering finance, sales, clients and business operations
• Take real ownership and responsibility within the company
• Work within a supportive and collaborative team environment
• Benefit from opportunities for professional development and progression
• Competitive salary and benefits package
If you are highly organised, financially experienced and enjoy working in a varied role where no two days are the same, we would be very pleased to hear from you.
Interested?
Please send us your CV together with a short introduction outlining your relevant finance qualifications, experience and why you believe you would be a great fit for ParkLaine Ltd.
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