We're Hiring: Executive Assistant, Finance & Sales Support
ParkLaine Ltd is looking for a highly organised, proactive and commercially minded Executive Assistant, Finance & Sales Support professional to join our growing team.
About ParkLaine
ParkLaine Ltd is a commercial Design & Build specialist delivering high-quality workplace, laboratory, manufacturing and industrial environments across the UK.
From initial design, cost planning and project management through to full fit-out, furniture and final delivery, we provide our clients with a complete turnkey service.
We pride ourselves on quality, attention to detail and creating exceptional environments for our clients.
About the Role
This is a varied and fast-paced position combining executive support, finance administration and sales coordination.
You will work closely with our senior leadership team and play an important role in the day-to-day running of the business, supporting financial management, sales activity, client relationships and business development.
This role would suit someone who enjoys taking ownership, working across different areas of a business and making sure things get done accurately and efficiently.
Key Responsibilities
- Provide high-level administrative support to senior management, including diary management, correspondence, travel arrangements and meeting preparation
- Support day-to-day finance administration and management reporting
- Maintain accurate financial records and provide financial information to senior management
- Process and manage purchase invoices, sales invoices, supplier accounts, payments and reconciliations
- Assist with cash-flow monitoring, aged debtors and creditor reporting
- Support project financial reporting, budgeting, cost control and profitability tracking
- Liaise with accountants, suppliers, customers and internal teams on financial matters
- Assist the sales and business development team with proposals, presentations, quotations and client follow-ups
- Maintain and update our CRM system, ensuring opportunities, contacts and activities are accurately recorded
- Prepare reports, presentations, meeting notes and other business documentation
- Help track sales opportunities, pipeline activity and key performance information
- Coordinate communication between departments to ensure priorities and actions are progressed
- Take ownership of tasks and help keep the business organised and moving forward
Essential Experience & Qualifications
Candidates must have previous finance/accounting experience and a recognised finance or accounting qualification.
We are looking for someone with:
- A recognised accounting or bookkeeping qualification, such as AAT or equivalent
- Proven experience working within a finance, accounts or bookkeeping role
- A strong understanding of purchase ledger, sales ledger, bank reconciliations and financial reporting
- Experience using accounting software, with Xero experience highly advantageous
- Strong Microsoft Excel, Word, Outlook and PowerPoint skills
- Previous experience within an Executive Assistant, Personal Assistant, Finance Assistant, Accounts Assistant, Sales Support or similar role
- Excellent organisational skills and attention to detail
- Strong written and verbal communication skills
- A proactive, resourceful and solution-focused approach
- The ability to work independently and manage multiple priorities
- The ability to handle confidential and commercially sensitive information
- A professional, reliable and commercially aware mindset
Why Join ParkLaine?
- Join an ambitious and growing commercial Design & Build company
- Work closely with the senior leadership team and have a genuine influence on the business
- Work from a high-quality, contemporary office environment with premium facilities
- Enjoy a varied role covering finance, sales, clients and business operations
- Take real ownership and responsibility within the company
- Work within a supportive and collaborative team environment
- Benefit from opportunities for professional development and progression
- Competitive salary and benefits package
If you are highly organised, financially experienced and enjoy working in a varied role where no two days are the same, we would be very pleased to hear from you.
Interested?
Please send us your CV together with a short introduction outlining your relevant finance qualifications, experience and why you believe you would be a great fit for ParkLaine Ltd.
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