HR Coordinator - Part Time

ABOUT US

University Arms is a 192-bedroom design-led Hotel situated in the heart of Cambridge, United Kingdom. Overlooking Parker’s Piece is the Hotel’s quintessentially British Restaurant and Bar, Parker’s Tavern, Library Lounge and beautiful wood-panelled Ballroom.

Opened in 1834 as a Coaching Inn, University Arms is Cambridge’s oldest Hotel. For 180 years, the Hotel was added to, updated and modernised in the line with the age, however, it was the reopening in 2018 after a four-year £80m full renovation that really positioned the Hotel. It is now Cambridges ‘go to’ destination, alluring visitors with the promise of a sense of modern luxury.

THE ROLE

Reporting to the Director of Human Resources, the on-site HR Coordinator supports the human resources department by maintaining HR records, assisting with recruitment and onboarding, coordinating HR projects, training, onboarding & off-boarding and ensuring the smooth operation of HR processes

TASKS

• Support the end-to-end recruitment process, including drafting job advertisements, screening resumes, scheduling interviews and interviewing.
• Process new hire paperwork, contract changes, and terminations.
• Ensure all pre-employment checks, including right-to-work and reference checks, are completed.
• Facilitate smooth onboarding experiences for new Team Members by coordinating & delivering orientation programs and ensuring all necessary documentation is completed.
• Assist the Human Resources Director in the development, implementation, and review of HR policies and procedures.
• Organise activities and events throughout the year to show appreciation to the Team Members.
• Manage and drive engagement on the communication platform Flow Engage.
• Manage the mandatory training completion on Flow to ensure the target is achieved
• Process employee salaries, deductions, bonuses, Tronc, & Incentives.
• Assist with HR projects, such as policy updates, employee engagement initiatives, and audits.
• Provide general administrative support to the HR department, including filing, answering calls, and managing HR email correspondence.
• Support payroll processing by collecting and verifying timesheets and other relevant employee data.
• Maintain accurate records of employee earnings, incentives and deductions.
• Address payroll-related queries from Team Members.
• Manage the new monthly newsletter by designing and sharing it across the Company
• Manage absence and leave records (sick, holiday, maternity, etc.).
• Manage the probation tracker and ensure all probation reviews are completed on time.
• Cut keys for new starters or when Team Members misplace keys
• Order / replace uniforms when needed and manage the uniform stock take & leavers process
• Support investigations, disciplinary procedures, and grievance handling.
• Maintain records of health & safety trainings. [first aid, lift training & fire training]
• Track and manage student visas [course completion & term letters].
• Manage the monthly award winner certificates, taking the winners\’ photos, and displaying them in the buttery & via Flow engage.
• Manage the Team Member noticeboard.

WHAT WE ARE LOOKING FOR IN YOU

• Proven experience as an HR Administrator, HR Assistant, or relevant role.
• Knowledge of HR functions (pay & benefits, recruitment, training & development, etc.).
• The ability to work autonomously when completing tasks.
• Full knowledge of HR practices, employment law, and regulations.
• Strong resilience
• Ability to handle confidential information with integrity and professionalism.
• Proficiency in HR software and Microsoft Office (Word, Excel, Outlook).
• Able to work 24 hours a week without any restrictions

THE PERKS

As well as the opportunity to work with a fantastic team in an exceptional property, the position comes with:

• Recommend a friend bonus scheme
• Competitive salary
• Free meals on duty
• Team Member Incentives
• Team Member Parties
• Room and F&B discounts across the Marriott portfolio

RIGHT TO WORK

In line with the requirements of UK immigration legislation, all applicants must be eligible to live and work in the UK. Documentary evidence of eligibility to work will be required from candidates as part of the recruitment process.

HOURS

24 hours per week

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