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- Tasks: Support the Deputy Headmaster with administrative tasks and manage their busy schedule.
- Company: Join a world-renowned educational establishment dedicated to excellence in education.
- Benefits: Enjoy a competitive salary of £35,000 pro rata and a fantastic benefits package.
- Why this job: Be part of a supportive team, making a real impact in a vibrant school environment.
- Qualifications: Experience in a similar role, excellent communication skills, and proficiency in Microsoft Office required.
- Other info: Full-time, term-time only position with additional holiday work and a structured work schedule.
The predicted salary is between 28000 - 42000 £ per year.
Job Description
Our client, a world renowned educational establishment, is seeking an experienced PA to provide essential comprehensive administrative and secretarial support to the Deputy Head. This role will
ensure the smooth running of the Deputy headmaster's office, providing an efficient and discreet service to staff members and to parents of pupils. Frequently confidential and sensitive matters must be dealt with in the appropriate manner, therefore a discreet manner is essential.
This role is a full time, term time only role with an additional 2 weeks working required in the holidays and 5 inset days.
The main duties of the post will include, but not be restricted to, the following:
- Planning and managing the Deputy Heads diary, appointments and reminder systems, in order to make the most effective use of his time.
- Dealing proactively with all incoming and outgoing correspondence to and from the office, including drafting letters and emails, in order to ensure appropriate and timely responses to all communications.
- Ensuring that all visitors and callers to the office receive an efficient, professional, approachable and welcoming service, in line with the ethos of the School.
- Preparing and processing documents, reports and presentation materials to a suitably high standard, and to agreed timescales, using appropriate software packages.
- To support safeguarding administration.
- Planning and organising internal and external meetings/interviews as required.
- Making travel arrangements and preparing agendas and papers for meetings and minute taking.
- Liaising with senior staff, regarding letters to parents concerning pastoral care and disciplinary matters.
- Contributing to the operations of the School’s offices, including providing cover for colleagues and general administrative assistance as required.
- To undertake any other duties as deemed appropriate.
The successful candidate will have the following attributes:
- Proven experience in a similar role.
- Substantial senior secretarial and administrative experience, working in a complex environment.
- Excellent command of written and spoken English.
- Excellent telephone manner and ability to deal with visitors and callers in a calm and courteous way.
- Accuracy and attention to detail as well as first rate organisational skills.
- The ability to cope with a wide range of tasks and competing priorities.
- Sufficient numeracy to deal with statistical data
- Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel
- Previous experience within an educational environment would be advantageous.
This is a full time, (08:15 17:00hrs, Mon-Fri) term time only position, with a requirement to work 10 additional days in the School holidays, and on 5 Inset days per year, with one hour (unpaid) lunch. The salary is £35,000 per annum pro rata, with a fantastic benefits package.
Due to the nature of the role, this is an Office based role.
PA to Deputy Headmaster employer: Parke Lane People Limited
Contact Detail:
Parke Lane People Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Deputy Headmaster
✨Tip Number 1
Familiarize yourself with the specific needs of a Deputy Headmaster's office. Understanding the unique challenges and priorities in an educational environment will help you demonstrate your readiness for the role during interviews.
✨Tip Number 2
Network with professionals in the education sector. Attend local educational events or join online forums to connect with individuals who can provide insights or even referrals for the position.
✨Tip Number 3
Highlight your organizational skills through examples from previous roles. Be prepared to discuss how you've managed competing priorities and maintained accuracy in a fast-paced environment.
✨Tip Number 4
Research the ethos and values of the school. Being able to articulate how your personal values align with those of the institution can set you apart as a candidate who truly understands the role.
We think you need these skills to ace PA to Deputy Headmaster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and secretarial roles, especially in educational settings. Emphasize your organizational skills and ability to manage competing priorities.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your experience with diary management, correspondence handling, and your proficiency in Microsoft Office programs.
Showcase Discretion and Professionalism: In your application, provide examples of how you have handled confidential matters in previous roles. This will demonstrate your ability to maintain discretion, which is crucial for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Parke Lane People Limited
✨Showcase Your Organizational Skills
As a PA to the Deputy Headmaster, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've effectively managed schedules, prioritized tasks, and handled competing deadlines in your previous roles.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your ability to handle sensitive information discreetly. Share experiences where you successfully managed confidential matters and maintained professionalism in challenging situations.
✨Highlight Your Communication Skills
Excellent written and verbal communication is key for this position. Prepare to discuss how you've effectively communicated with various stakeholders, including staff, parents, and external parties, and provide examples of correspondence you've drafted.
✨Familiarize Yourself with Educational Environments
If you have previous experience in an educational setting, make sure to highlight it. If not, research the specific challenges and dynamics of working in a school environment, and be ready to discuss how you can adapt your skills to meet those needs.
