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- Tasks: Manage the Bursar’s diary, handle correspondence, and support administrative tasks.
- Company: Reputable organisation in the Education sector located in beautiful Oxford.
- Benefits: Competitive salary, 30 days holiday, private medical, and gym & pool access.
- Why this job: Join a supportive team and make a difference in the education sector.
- Qualifications: Previous PA/EA experience and strong secretarial skills required.
- Other info: Enjoy flexibility during school holidays and excellent career growth opportunities.
The predicted salary is between 28000 - 42000 £ per year.
Our client is a well‑established and highly reputable organisation within the Education sector, located in Oxford amongst impressive surroundings. They have a new requirement for a PA to join them on a permanent basis. Reporting into the Bursar, the key responsibilities will be to:
- Manage the Bursar’s diary, appointments, and meeting schedule.
- Handle incoming and outgoing correspondence (emails, letters, calls).
- Book meeting rooms and arrange catering.
- Act as first point of contact for staff, parents, governors, and external suppliers.
- Maintain confidentiality of sensitive financial and personnel matters.
- File and manage electronic and paper records systematically.
- Support preparation for ISI and compliance inspections.
- Maintain records of supplier contracts and service agreements.
- Track staff training, appraisals, and safeguarding compliance.
- Assist with audit preparation and liaise with auditors.
- Liaise with ST and broader support services on behalf of the Bursar.
- Manage insurance documentation and renewals.
- Draft internal communications or updates from the Bursar’s office.
- Assist with parent and staff notices relating to finance or operations.
- Undertake confidential typing and document preparation.
- Manage stationery and office supplies for the Bursar’s office.
- Support with data entry and database management.
- Provide a point of contact for all Governors for routine administrative business.
- Communicate the Governors’ meeting schedule.
- Ensure Governor information is kept up to date.
The ideal candidate will have previous PA/EA experience in a similar role. Strong secretarial and administration skills are essential, as well as excellent attention to detail. You should be a confident communicator, proficient in using MS Office.
On offer is a base salary of 35‑40k (depending on experience), great benefits such as 30 days holiday, private medical and usage of the gym & pool. The role will be predominantly based onsite, with more flexibility offered over the school holidays.
Personal Assistant in Oxford employer: Parke Lane People Limited
Contact Detail:
Parke Lane People Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their values, mission, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a PA, you'll be the first point of contact for many people. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Personal Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous PA/EA experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your strong secretarial skills and attention to detail, as these are key for us.
Showcase Your Communication Skills: As a PA, communication is key! In your application, demonstrate your confident communication style. Whether it's through your writing or examples of past interactions, we want to see how you connect with others.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Parke Lane People Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with managing diaries, handling correspondence, and supporting compliance inspections. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As a PA, you'll be the first point of contact for various stakeholders. Practice articulating your thoughts clearly and concisely. Prepare examples of how you've effectively communicated in previous roles, whether it’s drafting internal communications or liaising with external suppliers.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. Be ready to discuss specific instances where your meticulousness made a difference, such as managing sensitive information or ensuring accurate record-keeping. This will show that you take pride in your work and can handle the responsibilities of the position.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the organisation's culture, the Bursar's expectations, or how success is measured in the role. This not only shows your interest but also helps you determine if the job is the right fit for you.