Payroll Specialist in Birmingham

The Payroll Specialist is responsible for the processing of payroll for international employers semi-monthly, maintaining and inputting payroll information in a precise and accurate manner. This position also manages the day-to-day application of the company’s benefits and upkeep of the various Payroll systems. Administers company and employee information confidentially and keeps accurate administrative records.

Responsibilities

• Interprets, implements, and maintains policies and procedures pertaining to payroll and benefits configuration.
• Compiles payroll data such as hours worked, paid and unpaid time, incentive and commission payments, benefits elections, taxes, insurance, and employee identification information from time sheets and other records.
• Ensures Payroll and HRIS database reflects current and accurate information.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Records data concerning transfer of employees between departments, new hires, and terminations.
• Prepares periodic reports of earnings, taxes, and deductions via routine or ad hoc reporting.
• Keeps records of leave pay and nontaxable wages.
• Provides customer service to employees regarding pay, benefits, and taxes as they relate to their pay, how to enter time or time off, where to locate forms and information on the company’s intranet, where to send completed forms, who to contact for benefit questions, and how to obtain required instructions on withholding issues.
• Ensures the timely production and distribution of W2s.
• Maintains personnel and payroll records according to relevant records retention laws.
• Notifies benefit carriers of all employee changes that result in a change in benefits.
• Assists employees with benefit issues (i.e. loss of ID cards, missing dependents, etc.).
• Assists in preparing materials and in presenting benefit plan changes to employees.
• Assists with educating employees regarding leaves of absence, especially Leaves.
• Assists with processing leave of absence paperwork; follows up regarding return to work.
• Responds to notifications from state agencies regarding unemployment claims filed by former employees.
• Ensures all new hire paperwork is completed timely and accurately including but not limited to applications, background check release forms, taxes, etc.
• Processes employee verification of employment requests.
• Assists with filing Worker’s Claims regarding employee return to work.
• Provides advice, assistance, and follow-up on company policies and procedures.
• Conducts new employee orientation.
• Other duties as assigned.

Qualifications

• 3-5 years payroll and general office experience required.
• Payroll systems acumen required.
• Knowledge of multi-country pay and employment laws preferred.
• Knowledge of MS Office with intermediate or advanced knowledge of Excel.
• Ability to multi-task and maintain attention to detail required.

Education

• Associates degree (A. A.) or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.